Executive Assistant to C-Suite | Travel, Calendars & Events

firstPRO US; Cambridge (MA); On-site; USD 60,000 - 90,000; Full time

Job summary

firstPRO US is seeking an Executive Assistant to support the C-suite from our Cambridge, MA headquarters. The role covers scheduling, travel coordination, event planning, and materials preparation, with a focus on professionalism in internal and external communications.

The successful candidate will build strong relationships across the company and with external vendors, handling sensitive information with discretion in a biotech or pharma setting is a significant plus.

Qualifications

• Proven track record supporting c-suite and senior executives.
• Ability to prioritize and act quickly and professionally.
• Flexible with multitasking and strong organizational skills.
• Attention to detail and follow-through on assignments.

Responsibilities

• Coordinate domestic and international travel and related expense reports.
• Maintain executives' calendars and coordinate meeting requests.
• Liaise with internal and external stakeholders including board members.
• Organize meeting notes/minutes and manage scheduling for internal/external meetings.
• Be present in the office to handle meeting logistics and event support.
• Assist in preparing and managing company materials (agreements, memos, presentations).

Skills

Executive support

Travel coordination

Calendar management

Meeting minutes

PowerPoint

Excel

Biotech/Pharma familiarity

Tools

Microsoft Office

Word

Excel

PowerPoint

SharePoint

SmartSheet

Job description

firstPRO US is seeking an Executive Assistant to support the C-suite from our Cambridge, MA headquarters. The role covers scheduling, travel coordination, event planning, and materials preparation, with a focus on professionalism in internal and external communications.

The successful candidate will build strong relationships across the company and with external vendors, handling sensitive information with discretion in a biotech or pharma setting is a significant plus.