Executive Assistant to the President — Calendar & Travel Lead

First Direct; Bellevue (NE); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

KPI Performance Bonus

Health Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Job summary

First Direct, a fast-growing marketing firm in Bellevue, Nebraska, seeks an Executive Assistant to support the President with calendars, travel, email management, and prepared materials. You will coordinate with multiple departments, prepare expense reports, and help maintain professional client relationships.

The role emphasizes strong communication, time management, and the ability to manage projects in a fast-paced environment, with occasional personal tasks for the executive.

Qualifications

• Bachelor’s Degree in a business-related field preferred.
• 3 years’ work experience as an Executive Assistant or similar role.
• Substantial experience with Office365 (Excel, Word, Mail, Calendars, Powerpoint) and basic PDF editing functions.
• Experience with Zoho CRM preferred.
• Excellent time management and communication skills (written and verbal).

Responsibilities

• Execute administrative responsibilities with accuracy, efficiency, and deadlines.
• Prepare and submit executive expense reports.
• Represent executives with professionalism in internal and external interactions.
• Guard executive time and gatekeep meeting requests per priorities.
• Collaborate across departments and track action items to completion.
• Design meeting materials and notes for meetings; record and publish notes.

Skills

Calendar management

Travel scheduling

Email management

Note taking

Meeting materials

Cross-team collaboration

Time management

Communication skills

Problem solving

Education

Bachelor’s degree in business-related field

Tools

Zoho CRM

Office365

PDF editing

Job description

First Direct, a fast-growing marketing firm in Bellevue, Nebraska, seeks an Executive Assistant to support the President with calendars, travel, email management, and prepared materials. You will coordinate with multiple departments, prepare expense reports, and help maintain professional client relationships.

The role emphasizes strong communication, time management, and the ability to manage projects in a fast-paced environment, with occasional personal tasks for the executive.