Executive Assistant to Chief Executive Officer

LHH Recruitment Solutions; Bethesda (MD); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401K matching

PTO

Tuition reimbursement

Job summary

LHH Recruitment Solutions is seeking an experienced Executive Assistant to support a busy C-Level executive in the DC area. This onsite role requires 25% travel and works a demanding 24/7 schedule, five days a week in a high-visibility environment.

The ideal candidate has 1/1 support experience, will handle calendar/inbox management, travel coordination, and confidential information with utmost discretion. This role is an individual contributor with no direct reports.

Qualifications

• 1/1 support experience for a C-suite executive.
• Experience supporting one executive at a high level.
• Comfortable with travel and a dynamic, 24/7 schedule.

Responsibilities

• Provide comprehensive executive support to the C-suite executive, including complex calendar and inbox management.
• Prepare materials, briefs, agendas, and follow-up actions for meetings.
• Manage personal tasks, appointments, and projects to create bandwidth for the executive.
• Handle confidential information with discretion and professionalism.
• Arrange complex travel plans and itineraries, including booking flights, hotels, and transportation.
• Submit travel-related expense reports in a timely fashion.
• Maintain calendars and scheduling across calls, appointments, and meetings; coordinate space and catering.

Skills

Calendar management

Travel coordination

Executive support

Discretion and professionalism

Job description

We are seeking a highly organized, proactive Executive Assistant to support a busy \"C\" Level Executive. This role is onsite 5 days a week in DC area and requires about 25% travel in both professional and personal capacities. This is a high-visibility role for someone who thrives in a fast-paced environment, anticipates needs, and creates structure around a demanding 24/7 schedule.

If you are an experienced Executive Assistant with 1/1 support experience who enjoys supporting at the highest level and is comfortable with travel and a dynamic schedule, we would love to hear from you.

This position is an individual contributor role with no direct reports or team management responsibilities.

Key Responsibilities

• Provide comprehensive executive support to C Suite Executive including extremely complex calendar and inbox management
• Extensive 1/1 "C" Suite experience. Sole experience supporting one Executive
• Prepare meeting materials, briefings, agendas, and follow-up actions
• Manage personal related tasks, appointments, and projects to create additional bandwidth for the Executive
• Handle confidential and sensitive information with the highest level of discretion and professionalism
• Arrange complex and detailed travel plans, itineraries, and agendas for executives by interfacing directly with airlines, hotels, car service, etc.; resolving any travel-related conflicts or schedule changes; and completing and submitting related expense reports in a timely fashion.
• Maintain calendars of events and appointments for designated senior executives by scheduling calls, appointments, and meetings; securing meeting space and meeting facilities/catering; and resolving scheduling conflicts to ensure effective use of time and resources

Benefits include:

• Medical
• Dental
• Vision
• 401K matching
• PTO
• Tuition reimbursement

“Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements”