Executive Assistant to C‑Suite Team (Onsite Contract)

AppleOne Employment Services; Santa Barbara (CA); On-site; USD 48,000 - 55,000; Full time

Job summary

AppleOne Employment Services seeks an experienced Executive Assistant to support seven C-level executives in a fast-paced, fully onsite setting in downtown Santa Barbara, CA. You will manage complex calendars, coordinate meetings across time zones, arrange international travel, and process expenses with discretion and professionalism.

The role reports to the COO; cross-training and a four-week assignment are included, with a strong emphasis on confidentiality and executive-level service.

Qualifications

• Provide high-level administrative support to seven C-level executives.
• Manage complex calendars and schedule meetings across time zones.
• Coordinate domestic and occasional international travel arrangements.
• Process expense reports, memos, approvals, and administrative requests.
• Arrange catering, office visits and meeting logistics for executives.
• Advanced knowledge of Google Workspace (Gmail, Calendar, etc.).

Responsibilities

• Manage executive calendars and coordinate meetings across multiple time zones.
• Coordinate travel arrangements and related logistics.
• Prepare and process expense reports and related documentation.
• Arrange catering, restaurant visits and other meeting logistics.
• Provide personal administrative support as needed.
• Support special administrative projects and cross-training for seamless coverage.

Skills

Executive support

Calendar management

Travel arrangement

Expense reports

Meeting coordination

Google Workspace

Discretion

Communication

Tools

Google Workspace

Job description

AppleOne Employment Services seeks an experienced Executive Assistant to support seven C-level executives in a fast-paced, fully onsite setting in downtown Santa Barbara, CA. You will manage complex calendars, coordinate meetings across time zones, arrange international travel, and process expenses with discretion and professionalism.

The role reports to the COO; cross-training and a four-week assignment are included, with a strong emphasis on confidentiality and executive-level service.