Executive Assistant to Co-President (Chicago)

Solomon Page; Chicago (IL); Hybrid; USD 130,000 - 145,000; Full time

Benefits offered by this job

Daily catered lunch

Hybrid schedule

Job summary

Solomon Page seeks an Executive Assistant to support two senior leaders in a fast-paced financial services setting. You will manage complex calendars, travel, and correspondence while serving as a trusted partner to top executives.

The role emphasizes discretion, top-tier organization, and proactive problem solving, with a hybrid Chicago schedule (4 days in office). The position offers a competitive base and bonus potential for a high-performance admin professional.

Qualifications

• 7+ years of experience supporting senior executives in financial services or related high-performance environments.
• Experience supporting multiple senior executives is strongly preferred.
• Exceptional calendar management and organizational skills.
• Experience coordinating complex domestic and international travel.
• Strong judgment, discretion, and ability to anticipate needs.
• Polished written and verbal communication skills.
• Comfortable in a fast-paced, high-expectation environment.
• Team-oriented with collaboration across executive assistants and admins.
• Flexibility to assist with personal responsibilities.
• Strong technology skills and ability to learn new systems quickly.
• Chicago-based; four days per week in the office.

Responsibilities

• Provide high-level administrative support to two senior executives, including calendar management, scheduling, and meeting coordination.
• Manage extensive domestic and international travel arrangements, including private aviation and detailed itineraries.
• Anticipate executive needs and proactively manage competing priorities.
• Coordinate internal and external meetings with senior executives, clients, investors and other stakeholders.
• Partner with the broader admin team to ensure seamless coverage and communication.
• Work closely with the admin lead while reporting to the executives.
• Assist with select personal and family-related matters as needed.
• Handle confidential information with discretion.
• Support special projects and ad hoc requests.
• Maintain a polished, professional presence when interacting with senior contacts.

Skills

Calendar management

Travel coordination

Executive support

Discretion

Communication

Stakeholder mgmt

Team collaboration

Multitasking

Problem solving

Tools

MS Office

G Suite

Job description

A highly regarded and rapidly growing investment firm is seeking an exceptional Executive Assistant to support two of the most senior leaders within the group. This is a high-visibility opportunity for a polished, proactive professional who thrives in a fast-paced financial services environment and enjoys being a true partner to senior executives. The ideal candidate will be highly organized, discreet, and comfortable managing complex priorities, frequent travel, and a demanding executive calendar. This role offers the opportunity to work closely with senior leadership while becoming an integral part of a collaborative administrative team.

• Compensation: $130,000–$145,000 base + bonus
• Chicago, IL | Hybrid – 4 Days in Office / 1 Day Remote

Responsibilities:

• Provide high-level administrative support to two senior executives, including complex calendar management, scheduling, and meeting coordination
• Manage extensive domestic and international travel arrangements, including private aviation and detailed itineraries
• Anticipate executive needs and proactively manage competing priorities
• Coordinate internal and external meetings with senior executives, clients, investors, and other key stakeholders
• Partner closely with the broader administrative and executive support team to ensure seamless coverage and communication
• Work closely with the team member who oversees the administrative function while maintaining a direct reporting relationship to the executives
• Assist with select personal and family-related matters as needed
• Handle confidential and sensitive information with the highest level of discretion
• Support special projects and ad hoc requests as they arise
• Maintain a polished, professional presence when interacting with senior-level contacts

Required Qualifications:

• 7+ years of experience supporting senior executives, ideally within financial services, investment management, private equity, real estate, or another high-performance professional environment
• Experience supporting multiple senior executives is strongly preferred
• Exceptional calendar management and organizational skills
• Experience coordinating complex domestic and international travel
• Strong judgment, discretion, and ability to anticipate needs
• Highly polished written and verbal communication skills
• Comfortable working in a fast-paced, high-expectation environment
• Team-oriented with the ability to collaborate effectively with other executive assistants and administrative professionals
• Flexible and willing to assist with occasional personal responsibilities
• Strong technology skills and ability to learn new systems quickly
• Chicago-based and comfortable working four days per week in the office

What Makes This Opportunity Unique

• Support the top two senior leaders within the group
• High-profile, highly visible role with exposure to senior leadership
• Opportunity to work alongside an experienced administrative team
• Frequent high-level travel and exposure to a dynamic investment business
• Professional, collaborative environment with a strong support structure
• Daily catered lunch
• Hybrid schedule: 4 days in office / 1 day remote
• Competitive base salary plus bonus