Executive Assistant to CEO

City Lifestyle; Kansas City (MO); On-site; USD 70,000 - 110,000; Full time

Job summary

City Lifestyle is seeking an exceptionally organized Executive Assistant to partner with the CEO and serve as the operational backbone of the executive office. You will create structure, protect priorities, and ensure flawless execution so the CEO can operate at the highest level.

This role blends executive support, project coordination, and operational execution. You thrive on precision, anticipate needs, and take pride in ensuring nothing falls through the cracks.

Qualifications

• 10+ years of supporting a CEO, Founder, President, or senior executive.
• Strong follow-through, accountability, and execution under competing priorities.
• Strong systems thinking and process-building skills.

Responsibilities

• Protect the CEO's time through calendar management and prioritization.
• Prepare the CEO for meetings, events, and engagements.
• Manage executive communications and commitments.
• Build systems and workflows to keep projects on track.
• Coordinate cross-department initiatives and maintain momentum.
• Plan and manage complex travel itineraries.
• Handle confidential personal and business matters discreetly.

Skills

Executive support

Calendar management

Project coordination

Discretion & judgment

Process improvement

Tools

Microsoft Office

Google Workspace

Job description

City Lifestyle is looking for a highly organized, proactive Executive Assistant to serve as a trusted partner to the CEO. You'll be the operational backbone of the executive office — creating structure, protecting priorities, and ensuring flawless execution so the CEO can operate at the highest level.

This role blends executive support, project coordination, and operational execution. It's a fit for someone who thrives on precision, anticipates needs before they're voiced, and takes pride in making sure nothing falls through the cracks.

What You’ll Do:

Executive Partnership

• Protect the CEO's time and focus through accurate, forward-looking calendar management
• Anticipate scheduling conflicts and competing priorities before they become problems
• Prepare the CEO for every meeting, event, and engagement
• Manage executive communications and commitments

Operational Excellence

• Build systems and workflows that keep projects and follow-ups on track
• Coordinate initiatives across departments, maintaining accountability and momentum
• Juggle multiple priorities without losing attention to detail
• Bring consistency to recurring business and personal responsibilities

Travel & Logistics

• Plan and manage complex travel itineraries with precision
• Anticipate and resolve travel issues before they disrupt schedules

Confidential Support

• Handle sensitive personal and business matters with discretion and sound judgment
• Serve as a trusted confidant for confidential information and communications

What You Bring

• 10+ years supporting a CEO, Founder, President, or other senior executive
• A proven track record of follow-through, accountability, and execution under competing priorities
• Strong systems thinking and process-building skills
• Strong skills in Microsoft Office and/or Google Suite
• Discretion, integrity, and sound professional judgment