Executive Assistant to C-Suite Leaders | Strategic Coordination

City Wide Facility Solutions; Lenexa (KS); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) plan

Paid time off

Job summary

City Wide Franchise in Lenexa, Kansas seeks an Executive Administrative professional to provide comprehensive support to the CEO, President, and CFO. You will manage calendars, communications, travel, and critical administrative processes to help leadership stay organized and focused.

You will coordinate across departments, track projects, and ensure timely follow-through on decisions. The role requires judgment, discretion, and the ability to manage competing priorities in a fast-paced

Qualifications

• Bachelor’s Degree required.
• 2–4 years of relevant experience.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to work independently with limited guidance.
• Discretion when handling confidential information.
• Ability to manage multiple deadlines with accuracy.
• Proficiency with Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to build effective working relationships with executives, employees, and franchise owners.

Responsibilities

• Manage executive Outlook email, calendars, tasks, and contacts.
• Coordinate calendars for the CEO, President, and CFO and prepare for meetings.
• Schedule executive meetings and coordinate agendas, supporting materials, logistics, and reminders.
• Arrange business travel, including transportation, accommodations, itineraries, and related meeting details.
• Screen and respond to calls and correspondence, with discretion.
• Organize and maintain electronic records including board materials.
• Process business credit card statements and expense reports, resolving discrepancies.
• Translate executive direction into tasks, timelines, and follow-up items.
• Coordinate projects across departments, monitor deadlines and progress.
• Track executive decisions to ensure action completion.
• Maintain leadership meeting schedules and administrative processes.
• Support executives with research and preparation of reports.
• Draft and coordinate routine executive correspondence and updates.
• Coordinate recognition for employees and franchisees.
• Ensure communications are accurate, timely, and professional.

Skills

Organizational skills

Written communication

Verbal communication

Discretion

Time management

Independence

Relationship building

Problem solving

Education

Bachelor’s Degree

Tools

Outlook

Word

Excel

PowerPoint

Teams

Electronic document management

Job description

City Wide Franchise in Lenexa, Kansas seeks an Executive Administrative professional to provide comprehensive support to the CEO, President, and CFO. You will manage calendars, communications, travel, and critical administrative processes to help leadership stay organized and focused.

You will coordinate across departments, track projects, and ensure timely follow-through on decisions. The role requires judgment, discretion, and the ability to manage competing priorities in a fast-paced