Strategic Executive Assistant to the C-Suite

City Wide Facility Solutions - Kansas City; Lenexa (KS); On-site; USD 45,000 - 65,000; Full time

Job summary

City Wide Facility Solutions - Kansas City is seeking an Executive Administrative professional to provide comprehensive support to the CEO, President, and CFO. The role includes managing executive calendars, correspondence, and travel, while coordinating across departments to keep leadership organized and prepared.

Attention to detail and discretion are essential in a fast-paced environment. Responsibilities span scheduling, travel arrangements, document management, and preparation of reports

Qualifications

• Bachelor’s Degree required.
• 2–4 years of relevant experience.
• Strong organizational skills and attention to detail.
• Ability to work independently with limited guidance and adapt to changing priorities.
• Sound judgment and discretion with confidential information.
• Proficient with Outlook, Word, Excel, PowerPoint, Teams.

Responsibilities

• Manage executive Outlook email, calendars, tasks, and contacts, including drafting correspondence, scheduling appointments, and prioritizing follow-up.
• Coordinate the business calendars of the CEO, President, and CFO, resolving scheduling conflicts and preparing for meetings.
• Schedule executive meetings and calls; coordinate agendas, materials, logistics, and reminders.
• Arrange business travel; transportation, accommodations, itineraries, and related details.
• Screen and respond to calls and correspondence with discretion.
• Organize and maintain electronic records, including board materials and franchise communications.
• Process business credit card statements and expense reports; obtain supporting documentation and resolve discrepancies.
• Translate executive direction into clear tasks, timelines, and follow-up items.
• Coordinate projects across departments, monitor deadlines, and report progress.
• Track executive decisions and commitments to ensure action items are completed.
• Maintain leadership meeting schedules and administrative processes.
• Support executives with research and preparation of reports.

Skills

Outlook

Organization

Communication

Discretion

Meeting coordination

Education

Bachelor’s Degree

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

City Wide Facility Solutions - Kansas City is seeking an Executive Administrative professional to provide comprehensive support to the CEO, President, and CFO. The role includes managing executive calendars, correspondence, and travel, while coordinating across departments to keep leadership organized and prepared.

Attention to detail and discretion are essential in a fast-paced environment. Responsibilities span scheduling, travel arrangements, document management, and preparation of reports