Executive Assistant to C‑Suite – Calendar Maestro (Contract)

Dutech Systems; Boston (MA); On-site; USD 42,000 - 52,000; Part time

Job summary

Dutech Systems is seeking an Administrative Assistant to support executives in Boston, MA. The role involves managing calendars, scheduling meetings, coordinating logistics, and preparing executive-level documents for confidential communications.

The successful candidate will have at least 2 years of experience supporting C-level executives, strong organizational skills, and adeptness with Microsoft Office 365 tools including Word, Excel, PowerPoint, and SharePoint.

Qualifications

• Minimum 2 years of experience supporting C-level executives.
• Strong calendar and complex meeting management experience.
• Excellent organizational, multitasking, and time-management skills.
• Strong written and verbal communication skills.
• Professional interpersonal and customer service skills.
• Ability to work independently and as part of a team.
• Strong problem-solving, decision-making, and follow-through abilities.
• Ability to meet deadlines and manage competing priorities.
• High level of discretion when handling confidential information.
• Proficiency with Microsoft Office 365, Word, Excel, PowerPoint, and SharePoint.

Responsibilities

• Manage executive calendars, meetings, appointments, and related communications.
• Resolve scheduling conflicts and prioritize competing requests.
• Maintain conference room calendars and coordinate meeting logistics.
• Prepare and distribute meeting agendas and follow-up communications.
• Manage written and verbal correspondence with confidentiality and discretion.
• Prepare presentations, agendas, reports, and executive-level documents.
• Format and edit documents using Microsoft Word, PowerPoint, and Excel.
• Provide administrative support to management staff and senior executive assistants.
• Provide front desk coverage for the Executive Office as needed.
• Handle confidential information and sensitive communications appropriately.
• Support additional administrative projects and responsibilities as assigned.

Skills

Calendar Management

Executive Support

C-Level Support

Meeting Coordination

Microsoft Office 365

Word

Excel

PowerPoint

SharePoint

Correspondence

Presentation Preparation

Scheduling

Confidentiality

Customer Service

Organization

Multitasking

Communication

Problem Solving

Tools

Microsoft Office 365

Word

Excel

PowerPoint

SharePoint

Job description

Dutech Systems is seeking an Administrative Assistant to support executives in Boston, MA. The role involves managing calendars, scheduling meetings, coordinating logistics, and preparing executive-level documents for confidential communications.

The successful candidate will have at least 2 years of experience supporting C-level executives, strong organizational skills, and adeptness with Microsoft Office 365 tools including Word, Excel, PowerPoint, and SharePoint.