Senior Executive Assistant: Calendar, Travel & Exec Support

CDW group; Chicago (IL); On-site; USD 84,000 - 120,000; Full time

Job summary

CDW is seeking an experienced Executive Assistant to support senior leadership with calendar management, travel planning, and meeting coordination, ensuring seamless operations across internal and external stakeholders. You will prepare briefing materials, draft reports, process expense claims, and help with special projects while maintaining confidentiality and adapting to changing priorities.

A Bachelor's degree and 5+ years of executive support experience are required; proficiency in

Qualifications

• Bachelor’s degree and 5+ years experience coordinating projects or supporting at executive level

Responsibilities

• Manage executive calendars and scheduling for internal and external meetings
• Plan all aspects of travel for the Executive
• Coordinate and lead preparation for Senior Leadership meetings
• Prepare briefing documents, letters, memos, reports, spreadsheets and presentations
• Process expense reports and requisitions
• Support special projects including research or organizational initiatives
• Interact with internal and external stakeholders to foster collaboration
• Arrange department gatherings and events
• Create professional PowerPoint presentations
• Enter invoices and create POs to ensure timely vendor payments
• Handle incoming calls and follow up as needed
• Maintain department lists and organizational charts
• Manage time-clock issues for the department
• Demonstrate proactive problem solving and independence

Skills

Calendar management

Travel planning

Meeting coordination

Briefing materials

Expense reporting

Executive communication

PowerPoint presentations

Interpersonal skills

Education

Bachelor's degree

Tools

Microsoft Office

PowerPoint

Excel

Job description

CDW is seeking an experienced Executive Assistant to support senior leadership with calendar management, travel planning, and meeting coordination, ensuring seamless operations across internal and external stakeholders. You will prepare briefing materials, draft reports, process expense claims, and help with special projects while maintaining confidentiality and adapting to changing priorities.

A Bachelor's degree and 5+ years of executive support experience are required; proficiency in