Executive Assistant to C-Suite | AI-Driven Ops & Dashboards

Stevens Transport INC.; Texas; On-site; USD 70,000 - 110,000; Full time

Job summary

Stevens Transport INC. in Dallas, TX, seeks an Executive Assistant to provide high-level administrative and strategic support to the C-suite. You will orchestrate complex calendars, coordinate multi‑stop travel, draft executive communications, and prepare reports while safeguarding confidentiality.

You will partner across departments to drive efficiency, support budgeting, and leverage AI tools for automation and insights in a fast-paced logistics environment.

Qualifications

• Minimum 5 years’ experience supporting C-suite or senior executives.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite, Teams, and Power BI.
• Strong organizational and time-management skills.
• High level of professionalism, integrity, and emotional intelligence.
• Experience with AI platforms.
• Familiarity with LinkedIn, X, and Instagram.

Responsibilities

• Strategically manage complex calendars across multiple time zones.
• Coordinate travel arrangements and prepare detailed itineraries.
• Draft and edit executive-level correspondence and reports.
• Act as liaison between executives, internal teams, and external stakeholders.
• Maintain confidentiality and professionalism in all communications.
• Organize executive meetings, develop agendas, and track action items.
• Plan and execute leadership events and company-wide initiatives.
• Manage expense reports, purchase requests, and budget tracking.
• Leverage AI tools to automate tasks and generate insights.
• Maintain audit-ready documentation and ensure policy compliance.

Skills

Workday

AS400

MS365

Power BI

Excel

Executive Dashboards

AI tools

Organization

Discretion/confidentiality

Project coordination

Problem solving

Adaptability and flexibility

Written and oral communication

Attention to detail

Calendar coordination

Travel management

Tools

Workday

AS400

MS365

Power BI

Excel

Job description

Stevens Transport INC. in Dallas, TX, seeks an Executive Assistant to provide high-level administrative and strategic support to the C-suite. You will orchestrate complex calendars, coordinate multi‑stop travel, draft executive communications, and prepare reports while safeguarding confidentiality.

You will partner across departments to drive efficiency, support budgeting, and leverage AI tools for automation and insights in a fast-paced logistics environment.