Executive Assistant

Stevens Transport INC.; Texas; On-site; USD 70,000 - 110,000; Full time

Job summary

Stevens Transport INC. in Dallas, TX, seeks an Executive Assistant to provide high-level administrative and strategic support to the C-suite. You will orchestrate complex calendars, coordinate multi‑stop travel, draft executive communications, and prepare reports while safeguarding confidentiality.

You will partner across departments to drive efficiency, support budgeting, and leverage AI tools for automation and insights in a fast-paced logistics environment.

Qualifications

• Minimum 5 years’ experience supporting C-suite or senior executives.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite, Teams, and Power BI.
• Strong organizational and time-management skills.
• High level of professionalism, integrity, and emotional intelligence.
• Experience with AI platforms.
• Familiarity with LinkedIn, X, and Instagram.

Responsibilities

• Strategically manage complex calendars across multiple time zones.
• Coordinate travel arrangements and prepare detailed itineraries.
• Draft and edit executive-level correspondence and reports.
• Act as liaison between executives, internal teams, and external stakeholders.
• Maintain confidentiality and professionalism in all communications.
• Organize executive meetings, develop agendas, and track action items.
• Plan and execute leadership events and company-wide initiatives.
• Manage expense reports, purchase requests, and budget tracking.
• Leverage AI tools to automate tasks and generate insights.
• Maintain audit-ready documentation and ensure policy compliance.

Skills

Workday

AS400

MS365

Power BI

Excel

Executive Dashboards

AI tools

Organization

Discretion/confidentiality

Project coordination

Problem solving

Adaptability and flexibility

Written and oral communication

Attention to detail

Calendar coordination

Travel management

Tools

Workday

AS400

MS365

Power BI

Excel

Job description

Department: Administration

Job Description: JOB DESCRIPTION: The Executive Assistant provides high-level administrative and strategic support to senior leadership in a fast-paced, dynamic environment. This role demands exceptional organizational skills, discretion, and the ability to anticipate needs to ensure seamless daily operations. As a key partner to the executive team, the Executive Assistant contributes to operational efficiency, supports digital transformation initiatives, and fosters alignment across departments.

Key Responsibilities

Calendar & Travel Management

Strategically manage complex calendars across multiple time zones.

Coordinate travel arrangements and prepare detailed itineraries.

Ensure timely scheduling and minimize conflicts.

Communication & Documentation

Draft and edit executive-level correspondence and reports.

Act as liaison between executives, internal teams, and external stakeholders.

Maintain confidentiality and professionalism in all communications.

Meeting & Event Coordination

Organize executive meetings, develop agendas, and track action items.

Plan and execute leadership events and company-wide initiatives.

Operational Support & AI Integration

Manage expense reports, purchase requests, and budget tracking.

Leverage AI tools to automate tasks and generate insights.

Maintain audit-ready documentation and ensure policy compliance.

Minimum Qualifications

• Minimum 5 years’ experience supporting C-suite or senior executives.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite, Teams, and Power BI.
• Strong organizational and time-management skills.
• High level of professionalism, integrity, and emotional intelligence.
• Experience with AI platforms.
• Familiarity with LinkedIn, X, and Instagram.

Preferred Qualifications

• Workday experience
• Experience in transportation, logistics, or operations.
• Ability to create executive dashboards and performance reports.
• Proven success in event planning and project coordination.
• Experience using AI tools for scheduling, writing, or data analysis

Skills and Abilities

• Workday
• AS400
• MS365
• Power BI
• Excel
• Executive Dashboards
• AI tools
• Organization
• Discretion/confidentiality
• Project coordination
• Problem solving
• Adaptability and flexibility
• Written and oral communication
• Attention to detail
• Project Management
• Calendar coordination
• Travel management

Work Experience: 5+ years executive assistant experience in corporate environment

Workshift: Education:

In compliance with Federal and State equal employment opportunity laws, qualified candidates are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non-job-related disability, or any other protected group status.

About Us

Stevens Transport, North Americas Premier Refrigerated Transportation Company, resides in the heart of Dallas, Texas. Servicing a prestigious list of Fortune 500 companies, Stevens specializes in transporting time-sensitive, temperature-controlled, and dry-expedited commodities across the United States, Canada and Mexico. For over 40 years, Stevens has been recognized as an industry leader in the Logistics and Supply Chain arena offering multi-modal transportation solutions and has never had a layoff.

Why Stevens Transport

Family is a top priority at Stevens and those values are integrated into everything we do, every day. We understand that the most important "assets" are the people that support our continuous growth and success. From competitive salary and benefits packages, to defined career paths and growth opportunities, we take care of our people and take great pride in our efforts to build and sustain an inclusive workplace for all employees.

What We Are Looking For

Stevens welcomes high-energy, forward-thinking individuals from all backgrounds and experience levels. We offer a wide variety of opportunities across all departments and divisions. If you are looking for a rewarding career with a debt-free transportation and logistics conglomerate, come join the over 750 corporate family members.