Executive Assistant to C-Level Leader – Fast-Paced

United Wholesale Mortgage; Pontiac (MI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

PTO after 30 days

Parental leave

Adoption reimbursement

Volunteer hours

Training & development

Medical insurance

Dental insurance

Vision insurance

401k with match

Mortgage discount

On-site fitness center

Cafeteria & snacks

On-site Starbucks

Job summary

United Wholesale Mortgage is seeking an IT Executive Assistant to provide essential administrative support to our Executive Leadership on-site at our Pontiac, MI campus. You will manage calendars, coordinate meetings and travel, handle expense reports, and assist with day-to-day operations to keep leadership focused on high-priority initiatives.

Ideal candidates are self-starters with strong discretion, exceptional communication, and the ability to adapt in a fast-paced environment.

Qualifications

• 2+ years of Executive Assistant experience.
• Extremely high sense of urgency in all tasks.
• Excellent communication skills both orally and written.
• Ability to stay organized at a high level and multi-task with a high sense of urgency.
• Exceptional client service skills both externally and internally.
• Ability to handle sensitive information with the utmost confidentiality.
• Always looking for ways to actively assist others and create efficiencies daily.

Responsibilities

• Assist the C-Level Executive with daily projects and tasks.
• Prepare monthly meetings as necessary.
• Schedule and organize complex activities including meetings, travel, reservations, appointments, and special projects.
• Complete expense reports.
• Communicate with leadership, guests, and internal contacts at all levels.
• Answer multiple phone lines with a sense of urgency.
• Handle confidential and non-routine information with discretion and explain policies as needed.
• Perform record-keeping duties at various levels of complexity.
• Run errands and handle day-to-day needs to keep executives focused on priority areas.

Skills

Executive support

Calendar management

Travel coordination

Expense reports

Communication skills

Confidentiality

Multi-tasking

MS Office

Education

High School Diploma

Tools

Microsoft Office

Job description

United Wholesale Mortgage is seeking an IT Executive Assistant to provide essential administrative support to our Executive Leadership on-site at our Pontiac, MI campus. You will manage calendars, coordinate meetings and travel, handle expense reports, and assist with day-to-day operations to keep leadership focused on high-priority initiatives.

Ideal candidates are self-starters with strong discretion, exceptional communication, and the ability to adapt in a fast-paced environment.