Executive Assistant

United Shore Financial Services LLC; Pontiac (MI); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Paid Time Off after 30 days

401k with employer match

Medical, dental, vision insurance

Mortgage discount and area business

Job summary

United Wholesale Mortgage in Pontiac, MI is seeking an IT Executive Assistant to provide comprehensive administrative support to our executive leadership. This role requires on-site attendance, data entry, scheduling, travel coordination, and event logistics to keep the leadership team running efficiently.

The ideal candidate will have 2+ years of EA experience, exceptional communication, and a proactive, discreet approach to handling confidential information.

Qualifications

• 2+ years of Executive Assistant experience.
• Extremely high sense of urgency in all tasks.
• Excellent communication skills both orally and written.
• Ability to stay organized and multi-task with urgency.
• Exceptional client service and confidentiality.

Responsibilities

• Assist the C-Level Executive with daily projects and tasks.
• Prepare monthly meetings as necessary.
• Coordinate complex activities including meetings, travel, reservations, and special projects.
• Complete expense reports.
• Handle inbound calls to leadership and internal contacts.

Skills

Executive support

Communication

Organization

Discretion

Multitasking

Microsoft Office

Education

High School Diploma

Tools

Microsoft Office

Job description

The IT Executive Assistant will provide general administrative support to our Executive Leadership. They will be responsible for data entry, scheduling, coordinating meetings, and conferences as needed, obtaining office supplies, running errands when necessary, coordinating direct mailings, and any other special projects as needed.

This opportunity is perfect for a self-starter who thrives in a high-energy, rapidly evolving landscape, possesses an innate ability to anticipate needs, demonstrates unwavering discretion, and effortlessly transitions between strategic executive assistance and hands-on logistical support. Embrace a role where no two days are alike, demanding exceptional adaptability, innovative problem-solving, a strong sense of urgency, and a "whatever it takes" mentality to achieve success.

WHAT YOU WILL BE DOING

• Assisting the C-Level Executive with daily projects and tasks
• Preparing monthly meetings as necessary
• Scheduling and organizing complex activities such as but not limited to: meetings, travel coordination, reservations, appointments, and special projects
• Completing expense reports
• Communicating with a diverse group of important inbound calls to leadership and guests, as well as internal contacts at all levels within the organization
• Answering multiple phone lines with a sense of urgency
• Handling confidential and non-routine information with care while having the ability to explain policies when necessary
• Performing assistance with record-keeping duties at various degrees of complexity
• Running errands as necessary and other day-to-day needs that allow the executive to operate efficiently and remain focused on the highest-priority areas of the business.

WHAT WE NEED FROM YOU

Must Have Qualifications:

• 2+ years of Executive Assistant experience
• Extremely high sense of urgency in all tasks assigned
• Excellent communication skills both orally and written
• Ability to stay organized at a high level and multi-task with a high sense of urgency
• Exceptional client service skills both externally and internally
• Ability to handle sensitive information with the utmost confidentiality
• Always looking for ways to actively assist others and create efficiencies daily
• Highly proficient in Microsoft Office Products (ie. Powerpoint, Word, Excel, ect.)
• High School Diploma
• This role requires on-site attendance and the ability to run errands out of the office as needed

THE PLACE & THE PERKS

Ready to join thousands of talented team members who are making the dream of home ownership possible for more Americans? It’s all happening on UWM’s campus, where our award-winning workplace packs plenty of perks and amenities that keep the atmosphere buzzing with energy and excitement.

It’s no wonder that out of our six pillars, People Are Our Greatest Asset is number one. It’s at the very heart of how we treat each other, our clients and our community. Whether it’s providing elite client service or continuously striving to improve, our pillars provide a pathway to a more successful personal and professional life.

From the team member that holds a door open to the one that helps guide your career, you’ll feel the encouragement and support on day one. No matter your race, creed, gender, age, sexual orientation and ethnicity, you’ll be welcomed here. Accepted here. And empowered to Be You Here.

More reasons you’ll love working here include:

• Paid Time Off (PTO) after just 30 days
• Additional parental and maternity leave benefits after 12 months
• Adoption reimbursement program
• Paid volunteer hours
• Paid training and career development
• Medical, dental, vision and life insurance
• 401k with employer match
• Mortgage discount and area business discounts
• Free membership to our large, state-of-the-art fitness center, including exercise classes such as yoga and Zumba, various sports leagues and a full-size basketball court
• Wellness area, including an in-house primary-care physician’s office, full-time massage therapist and hair salon
• Gourmet cafeteria featuring homemade breakfast and lunch
• Convenience store featuring healthy grab-and-go snacks
• In-house Starbucks and Dunkin
• Indoor/outdoor café with Wi-Fi

DISCLAIMER

All the above duties and responsibilities are essential job functions subject to reasonable accommodation and change. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. Team members may be required to perform other or different job-related duties as requested by their team lead, subject to reasonable accommodation. This document does not create an employment contract, implied or otherwise. Employment with UWM is "at-will." UWM is an Equal Opportunity Employer. By selecting “Apply for this job online” you provide consent to UWM to record phone call conversations between you and UWM to be used for quality control purposes.