C‑Suite Executive Assistant — Fast-Paced Onsite Support

Talentify; Pontiac (MI); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Paid time off after 30 days

401k with employer match

Mortgage discount

Job summary

United Wholesale Mortgage (UWM) is seeking an IT Executive Assistant to support our C‑level leadership with daily tasks, meeting preparation, travel coordination, and confidential information handling. The role requires on‑site presence and a proactive, high‑energy attitude to manage diverse, fast‑paced duties.

The ideal candidate will have 2+ years of EA experience, excellent written and verbal communication, and strong organizational skills to thrive in a dynamic environment.

Qualifications

• 2+ years of Executive Assistant experience.
• Excellent communication skills both orally and written.
• Ability to stay organized and multitask with urgency.
• Exceptional client service skills.
• Ability to handle sensitive information confidentially.
• Proficient with Microsoft Office products.

Responsibilities

• Assisting the C-Level Executive with daily projects and tasks.
• Preparing monthly meetings as necessary.
• Scheduling and organizing complex activities such as meetings, travel coordination, reservations, appointments, and special projects.
• Completing expense reports.
• Communicating with a diverse group of leadership, guests, and internal contacts at all levels.
• Answering multiple phone lines with urgency.
• Handling confidential information and explaining policies as needed.
• Record-keeping duties at varying levels of complexity.
• Running errands and day-to-day support to maximize executive efficiency.

Skills

Executive support

Calendar management

Travel coordination

Expense reporting

Confidentiality

Microsoft Office

Communication skills

On-site attendance

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

United Wholesale Mortgage (UWM) is seeking an IT Executive Assistant to support our C‑level leadership with daily tasks, meeting preparation, travel coordination, and confidential information handling. The role requires on‑site presence and a proactive, high‑energy attitude to manage diverse, fast‑paced duties.

The ideal candidate will have 2+ years of EA experience, excellent written and verbal communication, and strong organizational skills to thrive in a dynamic environment.