Executive Assistant

United Wholesale Mortgage; Pontiac (MI); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

PTO after 30 days

Parental leave

Adoption reimbursement

Volunteer hours

Training & development

Medical insurance

Dental insurance

Vision insurance

401k with match

Mortgage discount

On-site fitness center

Cafeteria & snacks

On-site Starbucks

Job summary

United Wholesale Mortgage is seeking an IT Executive Assistant to provide essential administrative support to our Executive Leadership on-site at our Pontiac, MI campus. You will manage calendars, coordinate meetings and travel, handle expense reports, and assist with day-to-day operations to keep leadership focused on high-priority initiatives.

Ideal candidates are self-starters with strong discretion, exceptional communication, and the ability to adapt in a fast-paced environment.

Qualifications

• 2+ years of Executive Assistant experience.
• Extremely high sense of urgency in all tasks.
• Excellent communication skills both orally and written.
• Ability to stay organized at a high level and multi-task with a high sense of urgency.
• Exceptional client service skills both externally and internally.
• Ability to handle sensitive information with the utmost confidentiality.
• Always looking for ways to actively assist others and create efficiencies daily.

Responsibilities

• Assist the C-Level Executive with daily projects and tasks.
• Prepare monthly meetings as necessary.
• Schedule and organize complex activities including meetings, travel, reservations, appointments, and special projects.
• Complete expense reports.
• Communicate with leadership, guests, and internal contacts at all levels.
• Answer multiple phone lines with a sense of urgency.
• Handle confidential and non-routine information with discretion and explain policies as needed.
• Perform record-keeping duties at various levels of complexity.
• Run errands and handle day-to-day needs to keep executives focused on priority areas.

Skills

Executive support

Calendar management

Travel coordination

Expense reports

Communication skills

Confidentiality

Multi-tasking

MS Office

Education

High School Diploma

Tools

Microsoft Office

Job description

The IT Executive Assistant will provide general administrative support to our Executive Leadership. They will be responsible for data entry, scheduling, coordinating meetings, and conferences as needed, obtaining office supplies, running errands when necessary, coordinating direct mailings, and any other special projects as needed.

This opportunity is perfect for a self-starter who thrives in a high-energy, rapidly evolving landscape, possesses an innate ability to anticipate needs, demonstrates unwavering discretion, and effortlessly transitions between strategic executive assistance and hands-on logistical support. Embrace a role where no two days are alike, demanding exceptional adaptability, innovative problem-solving, a strong sense of urgency, and a "whatever it takes" mentality to achieve success.

What You Will Be Doing

• Assisting the C-Level Executive with daily projects and tasks
• Preparing monthly meetings as necessary
• Scheduling and organizing complex activities such as but not limited to: meetings, travel coordination, reservations, appointments, and special projects
• Completing expense reports
• Communicating with a diverse group of important inbound calls to leadership and guests, as well as internal contacts at all levels within the organization
• Answering multiple phone lines with a sense of urgency
• Handling confidential and non-routine information with care while having the ability to explain policies when necessary
• Performing assistance with record-keeping duties at various degrees of complexity
• Running errands as necessary and other day-to-day needs that allow the executive to operate efficiently and remain focused on the highest-priority areas of the business.

What We Need From You

Must Have Qualifications

• 2+ years of Executive Assistant experience
• Extremely high sense of urgency in all tasks assigned
• Excellent communication skills both orally and written
• Ability to stay organized at a high level and multi-task with a high sense of urgency
• Exceptional client service skills both externally and internally
• Ability to handle sensitive information with the utmost confidentiality
• Always looking for ways to actively assist others and create efficiencies daily
• Highly proficient in Microsoft Office Products (ie. Powerpoint, Word, Excel, ect.)
• High School Diploma
• This role requires on-site attendance and the ability to run errands out of the office as needed

The Place & The Perks

Ready to join thousands of talented team members who are making the dream of home ownership possible for more Americans? It’s all happening on UWM’s campus, where our award-winning workplace packs plenty of perks and amenities that keep the atmosphere buzzing with energy and excitement.

It’s no wonder that out of our six pillars, People Are Our Greatest Asset is number one. It’s at the very heart of how we treat each other, our clients and our community. Whether it’s providing elite client service or continuously striving to improve, our pillars provide a pathway to a more successful personal and professional life.

From the team member that holds a door open to the one that helps guide your career, you’ll feel the encouragement and support on day one. No matter your race, creed, gender, age, sexual orientation and ethnicity, you’ll be welcomed here. Accepted here. And empowered to Be You Here.

More Reasons You’ll Love Working Here Include

• Paid Time Off (PTO) after just 30 days
• Additional parental and maternity leave benefits after 12 months
• Adoption reimbursement program
• Paid volunteer hours
• Paid training and career development
• Medical, dental, vision and life insurance
• 401k with employer match
• Mortgage discount and area business discounts
• Free membership to our large, state-of-the-art fitness center, including exercise classes such as yoga and Zumba, various sports leagues and a full-size basketball court
• Wellness area, including an in-house primary-care physician’s office, full-time massage therapist and hair salon
• Gourmet cafeteria featuring homemade breakfast and lunch
• Convenience store featuring healthy grab-and-go snacks
• In-house Starbucks and Dunkin
• Indoor/outdoor café with Wi-Fi

Disclaimer

All the above duties and responsibilities are essential job functions subject to reasonable accommodation and change. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. Team members may be required to perform other or different job-related duties as requested by their team lead, subject to reasonable accommodation. This document does not create an employment contract, implied or otherwise. Employment with UWM is "at-will." UWM is an Equal Opportunity Employer.