Senior Executive Assistant to Managing Director

Talentify; Wilmington (DE); On-site; USD 60,000 - 95,000; Full time

Job summary

Home Lending Technology is seeking an Executive Assistant to support a fast-paced executive team. The role requires strong calendar management, travel coordination, and high-quality communications with internal clients across the organization.

Ideal candidates will have at least five years of administrative experience, excellent organizational and interpersonal skills, and a proven ability to handle confidential information with discretion.

Qualifications

• At least five years of administrative experience.
• Advanced ability to organize.
• Discretion and good judgement in confidential situations, and proven experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office.
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management.

Responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio’s
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Skills

Calendar management

Interpersonal skills

Written and verbal communication

Discretion and judgment

Managing multiple priorities

Education

College degree

Tools

Microsoft Office

Job description

Home Lending Technology is seeking an Executive Assistant to support a fast-paced executive team. The role requires strong calendar management, travel coordination, and high-quality communications with internal clients across the organization.

Ideal candidates will have at least five years of administrative experience, excellent organizational and interpersonal skills, and a proven ability to handle confidential information with discretion.