Executive Assistant to Leadership Team — Strategic Partner

Meade; Tempe (AZ); On-site; USD 75,000 - 100,000; Full time

Job summary

Meade, a full-service design firm in the United States, seeks an Executive Assistant to support the Executive Leadership Team. The role requires discretion, strong coordination, and the ability to manage dynamic workloads with independence.

The successful candidate will manage complex calendars, prepare materials for meetings, and develop high-impact presentations while handling travel and expense tasks with confidentiality. Collaboration across departments is essential for success.

Qualifications

• 5+ years supporting senior executives in a high-demand environment.
• Ability to manage competing priorities with minimal direction.
• Exceptional organizational, multitasking, and problem-solving skills.
• Strong written and verbal communication abilities.
• High level of discretion, professionalism, and confidentiality.
• Proficiency in Microsoft Office Suite, especially PowerPoint.
• Experience handling executive correspondence, preparing reports, and calendars.
• Ability to anticipate needs and think strategically.
• Experience in engineering, construction, or consulting is a plus.

Responsibilities

• Provide high-level administrative support to multiple members of the executive leadership team.
• Own complex, ever-changing calendars and meeting logistics with minimal guidance.
• Prepare executive team for meetings by coordinating agendas, meeting rooms, materials, and relevant context.
• Supporting executive-level meetings, including notetaking and follow-up on action items.
• Develop and craft high-impact executive-level presentations, conduct in-depth research, and compile accurate and polished reports.
• Manage office and personal tasks, including expense reporting, travel coordination, document organization, special projects, and related administrative tasks.
• Support cross-functional projects that require coordination across leaders and departments.
• Collaborate with other administrative support to oversee office organization, including ensuring workspaces are well-prepared for executive use.
• All other duties as assigned.

Skills

Executive support

Calendar management

Meeting coordination

Presentation development

Discretion/confidentiality

Verbal and written communication

MS PowerPoint

Tools

Microsoft Office

PowerPoint

Job description

Meade, a full-service design firm in the United States, seeks an Executive Assistant to support the Executive Leadership Team. The role requires discretion, strong coordination, and the ability to manage dynamic workloads with independence.

The successful candidate will manage complex calendars, prepare materials for meetings, and develop high-impact presentations while handling travel and expense tasks with confidentiality. Collaboration across departments is essential for success.