Executive Assistant to AVPs, Colleges & Units

Cornell University; Ithaca (MI); Hybride; USD 41 000 - 47 000; Plein temps

Avantages offerts par ce poste

Hybrid work arrangement

Health and retirement benefits

Tuition benefits

Résumé du poste

Cornell University’s Alumni Affairs and Development division is seeking an organized Assistant to the Associate Vice Presidents for Colleges and Units. You will provide high-level administrative support, coordinate calendars, travel, meetings, and communications, and serve as a central coordinator for leaders across the university.

This role requires discretion, independent work, and ability to manage confidential information.

Qualifications

• Associate’s degree and 4–6 years relevant experience in a high-paced office environment or equivalent combination
• Excellent organizational, communication and interpersonal skills required, with a customer-service orientation.
• Needs to be able to support a welcoming atmosphere for guests.
• Strong computer skills, especially in use of the entire suite of Microsoft programs at advanced levels including PeopleSoft and Tableau.
• Demonstrated ability to coordinate the flow of large volumes of work and information generated by the Associate Vice Presidents.
• Must be extremely organized and capable of prioritizing and managing multiple assignments, when faced with very tight deadlines.
• Ability to navigate and interpret data a plus.
• Ability to handle high degree of confidential and sensitive material.
• Work independently, exercise very good judgment, work well under pressure while juggling a variety of tasks, positive leadership, sensitivity in dealing with alumni, staff, and academic/unit leadership.
• Experience modeling values that support inclusion, belonging, and wellbeing.

Responsabilités

• Calendar & Travel Coordination: Coordinate complex, high-volume calendars for two AVPs, ensuring alignment with strategic priorities
• Coordinate meetings across multiple stakeholders with competing demands
• Prepare meeting agendas, materials, and follow-ups
• Plan and execute detailed travel logistics, including itineraries, briefings, and reimbursements
• Coordinate leadership meetings, events, and search committee schedules
• Communications: Draft and coordinate internal and external communications on behalf of the AVPs and leadership team
• Provide strategic input on messaging, agendas, and meeting planning
• Handle sensitive and confidential correspondence with discretion
• Facilitate information flow across AAD and university leadership
• Coordinate intranet communications for Colleges and Units
• Project Management: Oversee division-wide projects and timelines in partnership with colleagues
• Track deliverables across colleges and units, ensuring accountability and progress
• Support initiatives such as annual work plans, stewardship reporting, and partnership agreements
• Policy & Documentation: Maintain and update policy documents, project plans, and key deadlines
• Ensure accuracy and accessibility of essential documentation
• Budget Administration: Assist with oversight of the Colleges and Units operating budget
• Support annual budget development, forecasting, and ongoing financial tracking
• Additional Responsibilities: Participate in professional development and training
• Contribute ideas and improvements to team processes
• Support special projects and evolving departmental needs
• Administrative cross-training and providing backup to the Senior Associate Vice President Office’s administrative team

Connaissances

Organizational skills

Communication

Interpersonal skills

Customer service

Data interpretation

Formation

Associate’s degree

Outils

PeopleSoft

Tableau

Microsoft Office

Description du poste

Cornell University’s Alumni Affairs and Development division is seeking an organized Assistant to the Associate Vice Presidents for Colleges and Units. You will provide high-level administrative support, coordinate calendars, travel, meetings, and communications, and serve as a central coordinator for leaders across the university.

This role requires discretion, independent work, and ability to manage confidential information.