Executive Assistant to AVPs, Colleges & Units

Zymtronix Catalytic Systems Inc; City of Ithaca (NY); Hybrid; USD 41,000 - 47,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

Cornell Alumni Affairs and Development seeks an organized, proactive Assistant to the Associate Vice Presidents for Colleges and Units. You will provide high-level administrative support, manage calendars and communications, and coordinate cross-unit initiatives in a fast-paced, confidential environment.

The role requires 4–6 years of relevant experience, an Associate's degree, and advanced Microsoft Office skills (PeopleSoft, Tableau). This is a hybrid on-campus/remote position in Ithaca, NY.

Qualifications

• Associate's degree required with 4–6 years in a high-paced office environment.
• Excellent organizational, communication and interpersonal skills required, with a customer-service orientation.
• Ability to support a welcoming atmosphere for guests.
• Advanced Microsoft Office skills including PeopleSoft and Tableau.
• Demonstrated ability to coordinate the flow of large volumes of work for senior leaders.
• Must be extremely organized and able to prioritize multiple assignments under tight deadlines.

Responsibilities

• Calendar & Travel Coordination: manage complex, high-volume calendars for two AVPs; plan travel logistics and reimbursements.
• Communications: draft and coordinate internal/external communications; manage confidential correspondence.
• Project Management: oversee division-wide projects and timelines; track deliverables across colleges and units.
• Policy & Documentation: maintain policy docs, project plans, and deadlines; ensure accessibility of documentation.
• Budget Administration: assist with oversight of operating budget and forecasting.
• Additional Responsibilities: participate in professional development, support cross-training, and assist senior AVP office as needed.

Skills

Organizational skills

Communication

Interpersonal skills

Microsoft Office

PeopleSoft

Tableau

Data interpretation

Discretion/confidentiality

Education

Associate's degree

Tools

Microsoft Office

PeopleSoft

Tableau

Job description

Cornell Alumni Affairs and Development seeks an organized, proactive Assistant to the Associate Vice Presidents for Colleges and Units. You will provide high-level administrative support, manage calendars and communications, and coordinate cross-unit initiatives in a fast-paced, confidential environment.

The role requires 4–6 years of relevant experience, an Associate's degree, and advanced Microsoft Office skills (PeopleSoft, Tableau). This is a hybrid on-campus/remote position in Ithaca, NY.