Executive Assistant to VPs, Communications & Administration

Colgate University; Village of Hamilton (NY); On-site; USD 37,000 - 47,000; Full time

Benefits offered by this job

Free parking

Gym discounts

Bookstore savings

Athletic tickets

Cultural/recreational facilities

Job summary

Colgate University in Hamilton, NY seeks an Assistant to the Vice Presidents for Communications and Administration for a full-time, on-site role. The position supports two Vice Presidents, handles confidential materials, and coordinates calendars, travel, and communications.

Required are 3+ years of administrative experience, strong communication, and proficiency in MS Office and Google tools. A Bachelor’s degree is preferred. Colgate offers competitive benefits and on-site perks.

Qualifications

• Three years of administrative experience with progressive responsibilities.
• Strong interpersonal skills and discretion handling confidential documentation.
• Ability to multi-task and adapt to changing priorities.
• Excellent written and oral communication, including editing and proofreading.
• Proficiency with MS Office and Google products.
• Planning and organizational skills; willingness to learn.

Responsibilities

• Coordinate daily operations and ensure efficient administration for the two Vice Presidents.
• Maintain discretion and safeguard confidential information.
• Respond to information requests and refer to appropriate resources.
• Manage calendars, itineraries, travel, contacts, and correspondence.
• Monitor budgets and supplies; process quotes, purchase orders, and payments.
• Collaborate with colleagues across campus and take on other duties as assigned.

Skills

Administrative experience

Interpersonal skills

Discretion with confidential docs

Editing & proofreading

Multi-tasking

Calendar management

Education

Bachelor's degree preferred

Tools

MS Office

Google Workspace

Job description

Colgate University in Hamilton, NY seeks an Assistant to the Vice Presidents for Communications and Administration for a full-time, on-site role. The position supports two Vice Presidents, handles confidential materials, and coordinates calendars, travel, and communications.

Required are 3+ years of administrative experience, strong communication, and proficiency in MS Office and Google tools. A Bachelor’s degree is preferred. Colgate offers competitive benefits and on-site perks.