Strategic Admin Partner to AVPs, Colleges & Units (Hybrid)

Cornell University; Town of Ithaca (NY); Hybrid; USD 41,000 - 47,000; Full time

Benefits offered by this job

Hybrid work model

Tuition benefits (ex.: Education &nbsp

Comprehensive leave provisions

Job summary

Cornell Alumni Affairs and Development (AAD) seeks an organized, proactive professional to serve as the Assistant to the Associate Vice Presidents for Colleges and Units. You will provide high-level administrative support, coordinate calendars, travel, communications, and division-wide projects, and ensure confidential handling of sensitive information.

The role partners with senior leadership across a diverse portfolio, requiring independent work, discretion, and excellent interpersonal skills.

Qualifications

• Associate's degree and 4-6 years in a high-paced office environment or equivalent combination.
• Excellent organizational, communication and interpersonal skills.
• Ability to support a welcoming atmosphere for guests.
• Strong computer skills, especially in Microsoft programs including PeopleSoft and Tableau.
• Demonstrated ability to coordinate the flow of large volumes of work and information for the AVPs.
• Must be extremely organized and capable of prioritizing multiple assignments under tight deadlines.
• Ability to navigate and interpret data.
• Ability to handle highly confidential material respectfully.
• Work independently and exercise sound judgment under pressure with a client-focused approach.
• Experience supporting senior management at executive level is a plus.

Responsibilities

• Calendar & travel: manage complex calendars for two AVPs, coordinate meetings and agendas, arrange travel logistics and reimbursements.
• Communications: draft and coordinate internal/external messages, manage sensitive correspondence, support information flow across leadership.
• Project management: oversee division-wide projects, track deliverables, support annual work plans and partnerships.
• Policy & documentation: maintain policy documents and deadlines, ensure accessibility of essential docs.
• Budget administration: assist with operating budget oversight, forecasting, and financial tracking.
• Additional responsibilities: participate in training, propose process improvements, provide cross-training coverage.

Skills

Organizational skills

Communication

Interpersonal skills

Customer service

PeopleSoft

Tableau

Discretion

Independent work

Education

Associate's degree

Tools

PeopleSoft

Tableau

MS Office Suite

Excel

Job description

Cornell Alumni Affairs and Development (AAD) seeks an organized, proactive professional to serve as the Assistant to the Associate Vice Presidents for Colleges and Units. You will provide high-level administrative support, coordinate calendars, travel, communications, and division-wide projects, and ensure confidential handling of sensitive information.

The role partners with senior leadership across a diverse portfolio, requiring independent work, discretion, and excellent interpersonal skills.