Executive Assistant to VP of Communications & Administration

Colgate University; New York (NY); On-site; USD 77,366,000 - 97,424,000; Full time

Benefits offered by this job

Free parking

Gym discounts

Bookstore savings

Athletic tickets

Access to cultural facilities

Job summary

Colgate University is seeking an experienced Assistant to the Vice Presidents for Communications and Administration on-site at Hamilton, NY. The role supports two Vice Presidents with calendar management, travel arrangements, correspondence, and confidential tasks.

The position requires strong editing, writing and communication skills, proficiency in MS Office and Google Workspace, and a minimum of three years’ administrative experience. Bachelor’s degree preferred.

Qualifications

• Minimum of three years of administrative experience with progressive responsibilities.
• Keen interpersonal skills and strong judgment; discretion with respect to confidential documentation.
• Ability to multi-task, adapt to changing priorities, and balance responsibilities for two Vice Presidents.
• Excellent written and oral communications skills, including editing and proofreading.
• Demonstrated ability to work effectively with a wide range of internal and external constituencies.
• Proven ability to complete tasks accurately and on time.
• Proficiency with MS Office (Word, Excel, PowerPoint) and Google products (Gmail, Google Docs).
• Demonstrated planning and organizational skills.
• Willingness to learn.

Responsibilities

• Coordinate the daily and ongoing operations central to the Offices of the Vice Presidents.
• Maintain discretion and safeguard confidential information.
• Respond timely to information requests and refer to appropriate resources.
• Manage calendars, itineraries, travel arrangements, contacts, and correspondence for the Vice Presidents.
• Monitor office budgets and supplies, process quotes, create POs, and submit for timely payment.
• Partner with colleagues and stakeholders across campus; perform other duties as assigned.

Skills

Administrative support

Calendar management

Travel coordination

Editing & proofreading

MS Office

Google Workspace

Communication skills

Education

Bachelor's degree preferred

Tools

MS Office

G Suite/Google Docs

Job description

Colgate University is seeking an experienced Assistant to the Vice Presidents for Communications and Administration on-site at Hamilton, NY. The role supports two Vice Presidents with calendar management, travel arrangements, correspondence, and confidential tasks.

The position requires strong editing, writing and communication skills, proficiency in MS Office and Google Workspace, and a minimum of three years’ administrative experience. Bachelor’s degree preferred.