Executive Assistant to VP, Research & Economic Development

AAMU Alumni Association, Inc.; Alabama; Hybrid; USD 42,000 - 62,000; Full time

Job summary

AAMU Alumni Association, Inc. seeks an Executive Assistant to support the Office of the Vice-President Academic and Economic Development in daily operations and external liaison. This role requires good judgment, discretion, and confidentiality.

The EA will manage calendars, prepare documents, and coordinate internal processes while interacting with staff and external partners to ensure efficient administrative support.

Qualifications

• Bachelor’s degree and 3 years of professional experience as an Executive/Administrative Assistant.
• Strong computer skills utilizing Microsoft Office Suite (Word, Excel, PowerPoint, Access).
• Strong oral and written communication skills.

Responsibilities

• Coordinate and direct office services, such as records and budget preparation, personnel.
• File and retrieve corporate documents, records, and reports.
• Interpret administrative and operating policies and procedures.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
• Prepare responses to correspondence containing routine inquiries.
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Frequently handles special assignments or problems, generally of an important or sensitive nature, requiring good judgment and discretion.
• Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
• Performs other duties as requested and/or assigned.
• Supervise hired students to assist with projects initiated.

Skills

Calendar management

Budget management

Records management

Confidentiality

Oral & written comm

Administrative support

Education

Bachelor's degree

Tools

Word

Excel

PowerPoint

Access

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Job description

AAMU Alumni Association, Inc. seeks an Executive Assistant to support the Office of the Vice-President Academic and Economic Development in daily operations and external liaison. This role requires good judgment, discretion, and confidentiality.

The EA will manage calendars, prepare documents, and coordinate internal processes while interacting with staff and external partners to ensure efficient administrative support.