Executive Assistant to Associate Vice President

The Ohio State University; Columbus (OH); On-site; USD 25,000 - 39,000; Part time

Job summary

The Ohio State University is seeking an Executive Assistant to support the Associate Vice President for Interprofessional Practice and Education. This part-time role (20 hours per week) provides advanced administrative support, manages complex schedules, and serves as a primary liaison on confidential matters.

Responsibilities include calendar and meeting management, travel arrangements, drafting executive communications, and coordinating events and projects to advance the Office's priorities.

Qualifications

• Minimum education: Bachelor's degree or equivalent experience.
• 0 years of relevant experience required.

Responsibilities

• Provide advanced, confidential, high-level administrative support for the AVP IPE, including calendar and meeting management, travel and expense coordination, and prioritization of time-sensitive matters.
• Serve as primary liaison for the AVP on confidential matters, exercising sound judgment and discretion.
• Support daily activities and schedule of the AVP for Interprofessional Practice and Education.
• Conduct public relations duties: research inquiries, draft responses, track items to completion.
• Schedule advance research and logistics for events, speaking engagements, and meetings involving the AVP.
• Track deadlines and manage time to advance Office priorities.

Skills

Calendar management

Meeting coordination

Travel arrangements

Executive communications

Discretion and confidentiality

Diplomacy

Stakeholder management

Education

Bachelor's degree or equivalent experience

Job description

Job Title: Executive Assistant to Associate Vice President

Department: Health Sciences | Interprofessional Practice and Education

The Ohio State Office of Interprofessional Practice and Education (IPE) provides strategic leadership and resources to advance collaborative practice and interprofessional education throughout The Ohio State University, The Ohio State University Wexner Medical Center, and the community.

The Assistant to the Associate Vice President of IPE provides advanced, confidential, and proactive high-level administrative support. Independently plans, coordinates, and manages complex administrative functions for the AVP, including calendar and meeting management, executive communications, document preparation and review, travel and expense coordination, purchasing and payment requests, and prioritization of time-sensitive matters. Serves as a primary liaison for the AVP regarding confidential matters, exercising sound judgment, diplomacy, discretion, and initiative in managing sensitive information and competing priorities.

Primary duties include, but are not limited to:

• Supporting the daily activities and schedule of the Associate Vice President for Interprofessional Practice and Education (AVP IPE).
• Serving as the preliminary contact for the AVP's Office with high-level officials such as members of the University and Medical Center Boards, community stakeholders, visiting dignitaries, University and Medical Center executives, Deans, faculty, students, patients, and members of the general public.
• Performing public relations duties, including researching and responding to inquiries, furnishing information, drafting and developing appropriate responses, and tracking open items through completion.
• Scheduling and performing advance research and logistical work regarding special events, speaking engagements, and meetings involving the AVP.
• Tracking work and progress against deadlines and ensuring time is appropriately managed to advance the Office's priorities.

Minimum Education & Experience Required:

Bachelor's degree or equivalent experience. 0 years of relevant experience required. Qualified candidates may be requested to complete a pre-employment physical including a drug screen.

Preferred Qualifications:

Progressively responsible administrative experience, including advanced calendar, meeting, travel, correspondence, and priority management support for senior leaders or high-profile stakeholders preferred. Demonstrated discretion, diplomacy, sound judgment, and professionalism in handling confidential and sensitive information. Experience in an academic medical center, higher education, health sciences, or similarly complex setting.

This is a part-time (20 hours per week) term position with a planned duration of two years.

Location: Meiling Hall (0281)

Position Type: Regular

Scheduled Hours: 20

Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.