Executive Assistant to Associate Vice President

The Ohio State University Wexner Medical Center; Columbus (OH); On-site; USD 25,000 - 39,000; Part time

Job summary

The Ohio State University Wexner Medical Center seeks an Assistant to the Associate Vice President of Interprofessional Practice and Education (IPE). This part-time position provides high-level administrative support, including calendar management, travel planning, and executive communications for the AVP IPE.

Responsibilities include liaison with university boards and dignitaries, coordinating meetings and events, handling confidential information, and ensuring timely completion of priorities.

Qualifications

• Bachelor's degree or equivalent experience.
• 0 years of relevant experience required.
• Pre-employment physical including a drug screen may be requested.
• Part-time, 20 hours per week, two-year term.
• Experience supporting senior leaders in academic medical center preferred.

Responsibilities

• Support the daily activities and schedule of the AVP IPE.
• Serve as the preliminary contact for the AVP's Office with high-level officials.
• Furnish information, draft responses, and track inquiries to completion.
• Schedule and perform advance research and logistical work for events and meetings.
• Track deadlines and manage time to advance the Office's priorities.

Skills

Calendar management

Executive support

Communications

Travel coordination

Education

Bachelor's degree or equivalent experience

Job description

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The Ohio State Office of Interprofessional Practice and Education (IPE) provides strategic leadership and resources to advance collaborative practice and interprofessional education throughout The Ohio State University, The Ohio State University Wexner Medical Center, and the community.

The Assistant to the Associate Vice President of IPE provides advanced, confidential, and proactive high-level administrative support. Independently plans, coordinates, and manages complex administrative functions for the AVP, including calendar and meeting management, executive communications, document preparation and review, travel and expense coordination, purchasing and payment requests, and prioritization of time-sensitive matters. Serves as a primary liaison for the AVP regarding confidential matters, exercising sound judgment, diplomacy, discretion, and initiative in managing sensitive information and competing priorities.

Primary duties include, but are not limited to:

• Supporting the daily activities and schedule of the Associate Vice President for Interprofessional Practice and Education (AVP IPE).
• Serving as the preliminary contact for the AVP's Office with high-level officials such as members of the University and Medical Center Boards, community stakeholders, visiting dignitaries, University and Medical Center executives, Deans, faculty, students, patients, and members of the general public.
• Performing public relations duties, including researching and responding to inquiries, furnishing information, drafting and developing appropriate responses, and tracking open items through completion.
• Scheduling and performing advance research and logistical work regarding special events, speaking engagements, and meetings involving the AVP.
• Tracking work and progress against deadlines and ensuring time is appropriately managed to advance the Office's priorities.

Minimum Education & Experience Required:

Bachelor's degree or equivalent experience. 0 years of relevant experience required. Qualified candidates may be requested to complete a pre-employment physical including a drug screen.

Preferred Qualifications:

Progressively responsible administrative experience, including advanced calendar, meeting, travel, correspondence, and priority management support for senior leaders or high-profile stakeholders preferred. Demonstrated discretion, diplomacy, sound judgment, and professionalism in handling confidential and sensitive information. Experience in an academic medical center, higher education, health sciences, or similarly complex setting.

This is a part-time (20 hours per week) term position with a planned duration of two years.

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Thank you for your interest in working at Ohio State.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.