Executive Assistant to Associate Vice President

Ohio State University; United States; On-site; USD 34,000 - 44,000; Part time

Benefits offered by this job

Medical, dental & vision

Paid time off

Retirement plan

Job summary

The Ohio State University Office of Interprofessional Practice and Education (IPE) seeks an Executive Assistant to the Associate Vice President. This role provides high-level administrative support, manages the AVP's calendar, meeting logistics, communications, travel, and confidential documentation, and acts as a liaison for sensitive matters.

Based in Meiling Hall, this part-time position (20 hours/week) offers exposure to university governance and health science education, with opportunities

Qualifications

• Bachelor's degree or equivalent experience.
• 0 years of relevant experience required.
• Pre-employment physical including drug screen may be required.
• Discretion and professionalism handling confidential information.

Responsibilities

• Support AVP IPE's daily activities and schedule.
• Serve as liaison with boards, executives, and stakeholders.
• Prepare and review executive communications.
• Coordinate travel, purchasing, and expense requests.
• Track deadlines and manage priorities.

Skills

Calendar management

Meeting coordination

Executive support

Liaison duties

Education

Bachelor's degree

Job description

Job Title

Executive Assistant to Associate Vice President

Department

Health Sciences | Interprofessional Practice and Education

Role Summary

The Ohio State Office of Interprofessional Practice and Education (IPE) provides strategic leadership and resources to advance collaborative practice and interprofessional education throughout The Ohio State University, The Ohio State University Wexner Medical Center, and the community.

The Assistant to the Associate Vice President of IPE provides advanced, confidential, and proactive high-level administrative support. Independently plans, coordinates, and manages complex administrative functions for the AVP, including calendar and meeting management, executive communications, document preparation and review, travel and expense coordination, purchasing and payment requests, and prioritization of time-sensitive matters. Serves as a primary liaison for the AVP regarding confidential matters, exercising sound judgment, diplomacy, discretion, and initiative in managing sensitive information and competing priorities.

Primary Duties

• Supporting the daily activities and schedule of the Associate Vice President for Interprofessional Practice and Education (AVP IPE).
• Serving as the preliminary contact for the AVP's Office with high-level officials such as members of the University and Medical Center Boards, community stakeholders, visiting dignitaries, University and Medical Center executives, Deans, faculty, students, patients, and members of the general public.
• Performing public relations duties, including researching and responding to inquiries, furnishing information, drafting and developing appropriate responses, and tracking open items through completion.
• Scheduling and performing advance research and logistical work regarding special events, speaking engagements, and meetings involving the AVP.
• Tracking work and progress against deadlines and ensuring time is appropriately managed to advance the Office's priorities.

Minimum Education & Experience Required

Bachelor's degree or equivalent experience. 0 years of relevant experience required. Qualified candidates may be requested to complete a pre-employment physical including a drug screen.

Preferred Qualifications

• Progressively responsible administrative experience, including advanced calendar, meeting, travel, correspondence, and priority management support for senior leaders or high-profile stakeholders preferred.
• Demonstrated discretion, diplomacy, sound judgment, and professionalism in handling confidential and sensitive information.
• Experience in an academic medical center, higher education, health sciences, or similarly complex setting.

Additional Information

This is a part-time (20 hours per week) term position with a planned duration of two years. Location: Meiling Hall (0281) Position Type: Regular Scheduled Hours: 20 Shift: First Shift Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Equal Opportunity Employer

The university is an equal opportunity employer, including veterans and disability.

Benefits

• Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost.
• Paid time off, including sick and vacation time and 11 holidays.
• State retirement plan or an alternative retirement plan, both with generous employer contributions.

Company Culture

As Buckeyes, we accomplish more together. No matter your role, you’ll be part of creating what people need now: pathways to education, research and health care. Working at Ohio State means you’re part of a team with a strong sense of community and an unwavering commitment to excellence — and, of course, incomparable Buckeye spirit. We bring out the best in people, help each other succeed and learn together. By joining Ohio State, you become part of a top-20 public university with one of America’s leading academic health centers. We’re a team of dedicated colleagues with access to boundless resources that support you.