Executive Assistant to Associate Vice President

The Ohio State University Wexner Medical Center; Columbus (OH); On-site; USD 21,000 - 33,000; Part time

Job summary

The Ohio State University Wexner Medical Center, Office of Interprofessional Practice and Education (IPE), seeks an administrative professional to support the Associate Vice President for Interprofessional Practice and Education. This part-time role handles calendar coordination, meeting logistics, travel arrangements, and communications to advance the Office's priorities.

This 20-hour-per-week, two-year term requires a Bachelor’s degree (or equivalent) and favors candidates with prior

Qualifications

• Bachelor's degree or equivalent experience.
• 0 years of relevant experience required.
• Preferred qualifications include advanced calendar, travel, and meeting support for senior leaders or high-profile stakeholders.
• Experience in an academic medical center, higher education, health sciences, or similarly complex setting.

Responsibilities

• Support the daily activities and schedule of the Associate Vice President for Interprofessional Practice and Education (AVP IPE).
• Serve as the preliminary contact for the AVP's Office with high-level officials and stakeholders.
• Perform public relations duties, including responding to inquiries and drafting responses.
• Schedule and perform advance research and logistical work for events, speaking engagements, and meetings.
• Track work and deadlines to advance the Office's priorities.

Skills

Administrative support

Calendar management

Travel coordination

Communication

Education

Bachelor's degree

Tools

Microsoft Office

Job description

The Ohio State Office of Interprofessional Practice and Education (IPE) provides strategic leadership and resources to advance collaborative practice and interprofessional education throughout The Ohio State University, The Ohio State University Wexner Medical Center, and the community.

Primary Duties Include, But Are Not Limited To

• Supporting the daily activities and schedule of the Associate Vice President for Interprofessional Practice and Education (AVP IPE).
• Serving as the preliminary contact for the AVP's Office with high-level officials such as members of the University and Medical Center Boards, community stakeholders, visiting dignitaries, University and Medical Center executives, Deans, faculty, students, patients, and members of the general public.
• Performing public relations duties, including researching and responding to inquiries, furnishing information, drafting and developing appropriate responses, and tracking open items through completion.
• Scheduling and performing advance research and logistical work regarding special events, speaking engagements, and meetings involving the AVP.
• Tracking work and progress against deadlines and ensuring time is appropriately managed to advance the Office's priorities.

Minimum Education & Experience Required

Bachelor's degree or equivalent experience. 0 years of relevant experience required. Qualified candidates may be requested to complete a pre-employment physical including a drug screen.

Preferred Qualifications

Progressively responsible administrative experience, including advanced calendar, meeting, travel, correspondence, and priority management support for senior leaders or high-profile stakeholders preferred. Demonstrated discretion, diplomacy, sound judgment, and professionalism in handling confidential and sensitive information. Experience in an academic medical center, higher education, health sciences, or similarly complex setting.

This is a part-time (20 hours per week) term position with a planned duration of two years.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.