Executive Assistant to Academic Leadership

The Friedman School of Nutrition Science and Policy; Boston (MA); On-site; USD 47,000 - 63,000; Full time

Job summary

The Friedman School of Nutrition Science and Policy is seeking an Executive Assistant to support the Executive Associate Dean and the Vice Dean for Academic Affairs. The role emphasizes managing complex calendars, coordinating meetings and travel, and preparing materials for executives.

Ideal candidates will have strong written and verbal communication skills, the ability to handle confidential information, and solid project management experience within an academic or nonprofit setting.

Qualifications

• Associate's Degree required.
• 5 years of related experience.
• Proven track record of proactively managing complex schedules.
• Strong written and oral communications skills.
• Ability to work with confidential information and data.
• Ability to manage competing priorities in a fast-paced environment.
• Strong project management skills.
• Ability to take initiative and ownership of projects.
• Proficiency with MS Office applications.
• Detail oriented with excellent organizational skills.
• Strong interpersonal skills.

Responsibilities

• Proactively manages and prioritizes executives’ schedule of meetings and travels; coordinates rooms, AV, and logistics.
• Prepares materials for meetings, including agendas and minutes; tracks actions and follows up.
• Supports presentations, including slide preparation and proofreading.
• Participates in and manages special projects for the executive office; assists with relationship management of affiliates.
• Assists in exploring new academic programs and administrative initiatives.

Skills

Calendar management

Communications

MS Office

Organizational skills

Interpersonal skills

Confidential handling

Project management

Education

Associate's Degree

Bachelor's Degree

Tools

MS Office

Job description

The Friedman School of Nutrition Science and Policy is seeking an Executive Assistant to support the Executive Associate Dean and the Vice Dean for Academic Affairs. The role emphasizes managing complex calendars, coordinating meetings and travel, and preparing materials for executives.

Ideal candidates will have strong written and verbal communication skills, the ability to handle confidential information, and solid project management experience within an academic or nonprofit setting.