Executive Assistant to a Busy CEO & Co-Founder

Swooped; United States; On-site; USD 95,000 - 130,000; Full time

Benefits offered by this job

401(k) with employer match

Health insurance

HSA contribution

Dental and vision coverage

Paid family leave

Learning stipend

Work-from-home stipend

Headspace

Job summary

Axios is a leading media company seeking a true superstar executive assistant to manage the life of our CEO, author, columnist, and public speaker. You will juggle schedules, anticipate needs, and solve problems with discretion.

Reporting to the CEO’s Chief of Staff, you’ll coordinate travel, interact with executives, clients and family, and support the other co-founder, Mike Allen. The role blends strategic impact with operational execution in a fast-paced environment.

Qualifications

• 5+ years of significant experience working with a busy top executive.
• Excellent written and verbal communication across high-stress environments.
• Exceptional organizational skills and judgement to manage priorities.
• Ability to maintain integrity and discretion with confidential information.
• Capacity to handle a high volume of tasks with minimal guidance.

Responsibilities

• Manage CEO schedules, travel, and complex calendars.
• Anticipate needs and solve scheduling twists.
• Interact with executives, clients, and family with professional poise.
• Provide scheduling support to the co-founder Mike Allen.
• Maintain discretion and adapt to a high-velocity life of the CEO.
• Keep calendar and travel logistics up to date and accurate as needed.

Skills

Executive support

Calendar management

Communication

Discretion

Project management

Job description

Axios is a leading media company seeking a true superstar executive assistant to manage the life of our CEO, author, columnist, and public speaker. You will juggle schedules, anticipate needs, and solve problems with discretion.

Reporting to the CEO’s Chief of Staff, you’ll coordinate travel, interact with executives, clients and family, and support the other co-founder, Mike Allen. The role blends strategic impact with operational execution in a fast-paced environment.