Executive Assistant to COO | Strategic Scheduling

AXIOS Media; Arlington (VA); Remote; USD 75,000 - 80,000; Full time

Benefits offered by this job

401(k) with employer match

Health insurance

Dental and vision coverage

Generous vacation policy

Job summary

Axios is seeking a Virginia-based Executive Assistant to support the Chief Operating Officer and partner with the Chief of Staff on cross-functional projects. The role includes managing the COO’s calendar, arranging group meetings, coordinating travel, and maintaining project plans with clear ownership and deadlines.

Ideal candidates will bring strong scheduling, communication, and organizational skills to help translate priorities into actionable plans, with discretion handling sensitive

Qualifications

• Experience supporting C-suite executives or senior leaders.
• Ability to manage complex schedules and multiple priorities.
• Strong written and verbal communication with discretion and professionalism.
• Proactive problem-solving and clear option-generation for escalations.
• Ability to coordinate cross-functional projects and meetings across teams.

Responsibilities

• Manage COO calendar aligning internal/external commitments with priorities.
• Schedule and coordinate complex group meetings across COO’s teams.
• Own meeting logistics, invitations and materials and coordinate changes.
• Coordinate travel end-to-end with itineraries and changes.
• Organize follow-ups, track owners and deadlines, flag dependencies.
• Maintain project plans and status updates across teams.
• Draft concise briefs, presentations and updates for leadership discussions.
• Lead defined workstreams and improve coordination/documentation processes.
• Draft and coordinate internal/external communications for COO/Chief of Staff.

Skills

Executive support

Calendar management

Scheduling

Cross-functional coordination

Written & verbal communication

Project coordination

Research & briefs

Discretion with sensitive information

Tools

Google Calendar

Docs/Sheets/Slides

Job description

Axios is seeking a Virginia-based Executive Assistant to support the Chief Operating Officer and partner with the Chief of Staff on cross-functional projects. The role includes managing the COO’s calendar, arranging group meetings, coordinating travel, and maintaining project plans with clear ownership and deadlines.

Ideal candidates will bring strong scheduling, communication, and organizational skills to help translate priorities into actionable plans, with discretion handling sensitive