Strategic Executive Assistant to C‑Suite

Axonic Insurance Services LLC; New York (NY); On-site; USD 80,000 - 110,000; Full time

Job summary

Axonic Insurance Services LLC is seeking a highly professional Executive Assistant in New York City to support a C-suite member. The role requires managing complex schedules, coordinating priorities, and driving projects to completion in a fast-paced, confidential environment.

The successful candidate will be polished, organized, and proactive, maintaining visibility across leadership priorities and protecting the executive’s time for high-priority matters.

Qualifications

• 5+ years of executive support experience in a fast-paced corporate environment.

Responsibilities

• Own a complex and evolving calendar including internal meetings, executive and committee meetings, external partner meetings, and leadership obligations.
• Coordinate scheduling across senior leadership, internal teams, external partners, and other stakeholders, resolving conflicts independently.
• Prepare the executive for meetings by organizing agendas, materials, background information, and key discussion points in advance.
• Attend high-level meetings as needed; capture notes, track deliverables, and follow through on action items.
• Coordinate domestic and international travel, itineraries, expense tracking, and post-travel reconciliation.
• Drive ad hoc projects and cross-functional initiatives from start to finish with limited direction.
• Draft communications and materials for executives; maintain discretion in handling confidential information.
• Develop trackers and organized views of active projects, priorities, deadlines, and deliverables.

Skills

Executive support

Calendar management

Project coordination

Communication

Discretion & judgment

Notary Public

Education

Notary Public commission

Microsoft Office proficiency

Tools

Microsoft Office

Outlook

Teams

Zoom

Job description

Axonic Insurance Services LLC is seeking a highly professional Executive Assistant in New York City to support a C-suite member. The role requires managing complex schedules, coordinating priorities, and driving projects to completion in a fast-paced, confidential environment.

The successful candidate will be polished, organized, and proactive, maintaining visibility across leadership priorities and protecting the executive’s time for high-priority matters.