Elite Executive Assistant to CEO | AI-Driven Ops

Xenon Investment Corp.; Westwood (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Xenon Investment Corp. in California is seeking an exceptional Executive Assistant to be the trusted right hand to the CEO of a fast-paced real estate investment and property Investment/Management company.

This role demands impeccable professionalism, sound judgment, and the ability to anticipate needs before they arise. You will coordinate complex calendars, travel, and executive communications, while leveraging AI tools to streamline tasks and provide actionable insights.

Qualifications

• 3+ years of Executive Assistant or high-level administrative experience supporting executives, business owners, or C-suite leadership.
• Highly technologically proficient, with the ability to quickly master new software, systems, and digital platforms.
• Strong working knowledge of AI tools (such as ChatGPT, Microsoft Copilot, Gemini, or similar) and the ability to leverage them to improve efficiency, automate administrative tasks, conduct research, prepare presentations, draft correspondence, and streamline workflows.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace.

Responsibilities

• Manage and optimize the Owner's complex calendar, meetings, and daily priorities.
• Coordinate domestic and international travel, including detailed itineraries, accommodations, transportation, and scheduling.
• Act as a primary liaison between the Owner and executives, clients, attorneys, vendors, and business partners.
• Screen calls, manage correspondence, and draft professional communications on behalf of the Owner.
• Prepare reports, presentations, spreadsheets, and executive-level documents.
• Maintain confidential records, contracts, and business documentation.
• Track projects, deadlines, and follow-up items to ensure timely completion.
• Conduct research and prepare executive briefings for meetings and special projects.
• Utilize AI and emerging technologies to improve workflows, automate routine tasks, and enhance productivity.
• Coordinate meetings, conference calls, and executive events.
• Handle personal and business-related responsibilities with professionalism and discretion.
• Run executive-level errands and attend meetings as needed.
• Anticipate challenges, identify solutions, and proactively support the Owner's daily operations.

Skills

Executive support

AI tool usage

Time management

Communication

Discretion & confidentiality

Project management

Calendar management

Travel coordination

Tools

Microsoft Office

Google Workspace

ChatGPT

Copilot

Gemini

Job description

Xenon Investment Corp. in California is seeking an exceptional Executive Assistant to be the trusted right hand to the CEO of a fast-paced real estate investment and property Investment/Management company.

This role demands impeccable professionalism, sound judgment, and the ability to anticipate needs before they arise. You will coordinate complex calendars, travel, and executive communications, while leveraging AI tools to streamline tasks and provide actionable insights.