Executive Assistant to 3 VPs: Finance, Sales & Product

Opta Group LLC.; Town of Amherst (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

Opta Group LLC in Town of Amherst, NY is seeking an Executive Administrative Assistant to provide high-level administrative and organizational support to the VP of Finance, VP of Sales, and VP of Product Development. You will manage calendars, coordinate meetings, arrange travel, prepare reports and correspondence, and act as a professional point of contact for internal and external partners.

This full-time role (~37.5–40 hours weekly) requires discretion, strong judgment and independent work,

Qualifications

• 3+ years of administrative or executive support experience.
• Experience supporting senior leaders is preferred.
• Proficiency in MS Office and calendar management.

Responsibilities

• Provide day-to-day administrative support to three senior leaders.
• Manage calendars and coordinate meetings; resolve scheduling conflicts.
• Coordinate meetings, agendas, materials, and follow-up items.

Skills

Executive support

Calendar management

Communication

Discretion

Microsoft Office

Tools

Outlook

Microsoft Teams

Word

Excel

PowerPoint

Job description

Opta Group LLC in Town of Amherst, NY is seeking an Executive Administrative Assistant to provide high-level administrative and organizational support to the VP of Finance, VP of Sales, and VP of Product Development. You will manage calendars, coordinate meetings, arrange travel, prepare reports and correspondence, and act as a professional point of contact for internal and external partners.

This full-time role (~37.5–40 hours weekly) requires discretion, strong judgment and independent work,