Executive Assistant to 3 VPs — Finance, Sales & Product

PTA Plastics; North Bailey (NY); On-site; USD 55,000 - 85,000; Full time

Job summary

PTA Plastics is seeking an Executive Administrative Assistant to provide high-level support to the VP of Finance, VP of Sales, and VP of Product Development. The role requires judgment, discretion, organization, and the ability to manage competing priorities in a fast-paced business environment.

The ideal candidate is proactive, dependable, and highly organized. The position is full-time, approximately 40 hours per week, with flexibility to support meetings, travel, and deadlines.

Qualifications

• 3+ years of administrative or executive support experience.
• Ability to prioritize work across three senior leaders.
• Strong written and verbal communication skills.
• High level of discretion, judgment, integrity and confidentiality.
• Experience in manufacturing, industrial, sales, finance, or corporate environment is a plus.

Responsibilities

• Provide day-to-day administrative support to three VP leaders, balancing priorities across functions.
• Manage calendars, coordinate meetings, and resolve scheduling conflicts.
• Coordinate internal and external meetings, agendas, materials, and follow-up items.
• Assist with travel planning, itineraries, accommodations, and expense reports.
• Draft, edit, and format emails, correspondence, presentations, and reports.
• Organize confidential files and department documentation.
• Track action items and deadlines from leadership meetings and projects.
• Support preparation for customer, sales, and leadership meetings and events.
• Assist with meeting coordination and documentation for executives.

Skills

Executive support

Time management

Communication

Discretion

Microsoft Office

Tools

Outlook

Teams

Word

Excel

PowerPoint

Job description

PTA Plastics is seeking an Executive Administrative Assistant to provide high-level support to the VP of Finance, VP of Sales, and VP of Product Development. The role requires judgment, discretion, organization, and the ability to manage competing priorities in a fast-paced business environment.

The ideal candidate is proactive, dependable, and highly organized. The position is full-time, approximately 40 hours per week, with flexibility to support meetings, travel, and deadlines.