Executive Assistant to VP of Sales

Career Group; New York (NY); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Discretionary bonus

Equity participation

Comprehensive medical, dental, and vision options

401(k)

Daily lunch provided and evening stipend

Job summary

Career Group is seeking an Executive Assistant to support the VP of Sales in New York, NY. This role involves managing a complex calendar, coordinating travel, and preparing materials for meetings. The ideal candidate should have experience supporting senior leaders, preferably in a finance background, and possess exceptional organizational skills. The position offers competitive benefits including medical coverage, a discretionary bonus, and equity participation in a rapidly growing AI-driven fintech company.

Qualifications

• Prior experience supporting a VP of Sales, CRO, or similarly senior commercial leader strongly preferred.
• Background in finance or experience supporting finance-facing executives is advantageous.
• Demonstrated ability to manage up with confidence and sound judgment.

Responsibilities

• Managing a complex, high-volume calendar across internal stakeholders and senior external executives.
• Coordinating domestic and international travel logistics.
• Preparing briefing materials and ensuring meeting readiness.

Skills

Organizational rigor

Judgment

Communication skills

Attention to detail

Job description

Executive Assistant to VP of Sales - New York, NY (5 days onsite)

A rapidly scaling AI-driven fintech company, fresh off a significant growth financing round, is seeking an exceptional Executive Assistant to support its VP of Sales. The firm operates at the intersection of finance and advanced technology, serving leading institutions across investment banking, private equity, and asset management. International expansion is underway, and the organization is entering a meaningful phase of scale.

This is a high-impact role supporting a senior commercial leader with extensive external engagement across the finance ecosystem. The position requires far more than calendar management. It calls for judgment, structure, and proactive partnership.

Opportunity

The Executive Assistant will serve as a strategic right hand to the VP of Sales, ensuring his time, preparation, and priorities are managed with precision.

Key Responsibilities

• Managing a complex, high-volume calendar across internal stakeholders and senior external executives
• Coordinating domestic and international travel logistics
• Preparing briefing materials and ensuring meeting readiness
• Owning expense management and administrative reporting
• Acting as thoughtful gatekeeper and prioritization partner
• Tracking follow-ups, commitments, and key initiatives
• Providing occasional light personal support

The ideal candidate anticipates needs before they surface, creates structure where it does not yet exist, and operates with discretion and polish.

Candidate Profile

• Prior experience supporting a VP of Sales, CRO, or similarly senior commercial leader strongly preferred
• Background in finance or experience supporting finance-facing executives is advantageous
• Demonstrated ability to manage up with confidence and sound judgment
• Exceptional organizational rigor and attention to detail
• Poised communicator capable of representing senior leadership externally
• Comfortable building process in a fast-moving, scaling environment

This role is best suited for someone motivated by ownership, high standards, and proximity to senior leadership decision-making.

Company Culture & Benefits

• Office of approximately 75 professionals and growing
• Highly analytical, intellectually rigorous culture
• Blend of finance and technology operators
• Typical hours 9:30am–6:30pm with flexibility as business demands
• Salary depending on experience
• Discretionary bonus
• Equity participation
• Comprehensive medical, dental, and vision options
• 401(k)
• Daily lunch provided and evening stipend