Executive Assistant to 3 VPs – Flexible, Remote‑Friendly

American Express

City of Albany (NY)

On-site

USD 27,552 - 41,328

Full time

14 days+

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Benefits offered by this job

Competitive base compensation

6% Company match on retirement plan

Free financial planning and financial-

Job summary

American Express in Albany, NY seeks an Executive Assistant to support 3 VPs in the US Customer Experience group. The role requires graduate education and offers hourly compensation with a strong benefits package.

You will manage complex calendars, coordinate meetings via Webex, and handle travel, expenses, and confidential information. You will work with other administrative experts, stay aligned with headcount and records, and provide remote support when needed.

Qualifications

Previous experience as an Executive Assistant.
Excellent time-management and capacity to handle diverse load.
Ability to adapt and be versatile in a fast-paced environment.
Ability to manage a wide range of contacts and personalities, internal and external.
Strong confidentiality and handling of sensitive information.
Excellent written and verbal communication skills.
Strong attention to detail and organization.
Experience providing remote support to geographically dispersed team.

Responsibilities

Plan executive scheduling on a month-to-month basis.
Coordinate meetings via Webex with time restrictions.
Collaborate with administrative experts on office tasks.
Monitor headcount, diagrams, and department appointment records.
Set up internal and external meetings, prepare itineraries, send invites, reserve rooms, and arrange catering.
Ensure proper planning and handling of expense reports.
Arrange travel and related arrangements as needed.
Perform other duties as required.