Executive Administrative Assistant to VP

Talentify; Beachwood (OH); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Great benefits

Advancement opportunities

Job summary

Tremco Construction Products Group is seeking an Administrative Assistant to provide high-level support to the Vice President. The role involves calendar management, travel coordination, and handling confidential materials in a fast-paced environment.

Responsibilities include preparing reports, drafting correspondence, and leading onboarding for new hires. Strong communication, organization, and discretion are essential assets for success.

Qualifications

• Associates Degree or equivalent from two-year college or technical school.
• Minimum two to four years related administrative experience.
• Familiarity with roofing, waterproofing, insulation, or exterior building products.
• Certified Administrative Professional (CAP) and/or CAPM are advantageous.
• Proficient in Microsoft 365 and Smartsheet.

Responsibilities

• Serve as the primary point of contact for internal and external stakeholders on behalf of the Vice President.
• Manage complex calendars, schedule meetings, manage and prepare expense reports, and coordinate travel arrangements with minimal supervision.
• Prepare and edit correspondence, reports, presentations, and other confidential documents.
• Conduct research and compile data to support strategic initiatives and decision-making.
• Attend meetings, take minutes, and follow up on action items as directed.
• Exercise discretion in handling sensitive information and maintain confidentiality at all times.
• Assist in the development and implementation of departmental procedures and policies.
• Coordinate cross-functional communications and ensure timely execution of deliverables.
• Lead or support special projects requiring analytical skills and independent decision-making.
• Manage the end-to-end onboarding process, including preparing welcome kits, scheduling orientation and initial team introductions, ensuring completion and proper filing of required documents, and providing new employees with access to essential tools and resources for successful integration.
• Monitor and prioritize emails, respond to routine messages, and draft responses for the executive's review.

Skills

Communication

Organizational skills

Detail-oriented

Independent worker

Problem solving

Time management

Education

Associates degree or equivalent

Tools

Microsoft Office Suite

Smartsheet

Excel

PowerPoint

Visio

Teams

Job description

Tremco Construction Products Group is seeking an Administrative Assistant to provide high-level support to the Vice President. The role involves calendar management, travel coordination, and handling confidential materials in a fast-paced environment.

Responsibilities include preparing reports, drafting correspondence, and leading onboarding for new hires. Strong communication, organization, and discretion are essential assets for success.