Executive Assistant - Temp to Perm

Craig Bradford Associates; Conshohocken (Montgomery County); Presencial; USD 55.104 - 75.768; Jornada completa

Descripción de la vacante

An established industry player is seeking an Executive Assistant to the CEO, who will play a pivotal role in supporting the CEO's daily activities. This dynamic position involves managing communication, scheduling, and logistics to enhance productivity and efficiency. The ideal candidate will possess exceptional organizational skills, attention to detail, and a proactive mindset, thriving in a fast-paced environment. This role offers the opportunity to contribute significantly to the executive team's success while providing critical support during a maternity leave period. If you are self-motivated and ready to make an impact, this position is perfect for you.

Formación

• 3+ years of experience as an Administrative or Executive Assistant.
• Experience booking travel and managing high-volume administrative tasks.

Responsabilidades

• Manage and coordinate the CEO's schedule, including meetings and travel arrangements.
• Handle administrative tasks such as expense reports and correspondence.

Conocimientos

Organizational Skills

Attention to Detail

Communication Skills

Proactive Approach

Time Management

Educación

Bachelor’s Degree

Descripción del empleo

Craig Bradford Associates provided pay range

This range is provided by Craig Bradford Associates. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$40.00/hr - $55.00/hr

Direct message the job poster from Craig Bradford Associates

Job Title: Executive Assistant to the CEO

As the Executive Assistant to the CEO, you will play a pivotal role in supporting our CEO's daily activities and ensuring their efficiency and productivity both professionally and personally. You will serve as the primary point of contact (both business and personal), managing communication, scheduling, and logistics to enable the CEO to focus on strategic initiatives. Exceptional organizational skills, attention to detail, urgency, discretion, and a proactive approach will be critical in facilitating seamless operations and administrative support at the highest level of the organization. This role will cover an overlapping maternity leave of executive support team members for the CEO with an opportunity to convert to full-time.

Responsibilities

• Manage and coordinate the CEO's schedule: meetings, appointments, and travel arrangements.
• Provide personal assistant support, including family travel, personal events, and philanthropic needs.
• Communicate daily with the CEO via in-person, phone, text, or email to provide updates and reminders. Confirm completed tasks in real-time.
• Screen and prioritize emails, calls, and correspondence; respond or intervene as needed.
• Handle administrative tasks such as expense reports, sponsorships, payments, and memberships.
• Manage to-do lists, personal projects, and philanthropic initiatives for the CEO.
• Organize and schedule meetings, prepare materials, attend meetings, take minutes, and follow up on action items.
• Handle confidential information with discretion.
• Assist with special projects and research as assigned.
• Manage vendor payments and purchases with the Finance Manager.
• Collaborate with other EAs supporting the executive team and provide coverage as needed.
• Support the broader executive team upon request.

Qualifications

• 3+ years of experience as an Administrative or Executive Assistant.
• Bachelor’s Degree preferred.
• Experience booking travel and managing high-volume administrative tasks.
• Proactive, self-motivated, and able to work independently.
• Capable of thriving in a fast-paced, high-pressure environment.
• Experience supporting senior leaders and managing tasks without direct authority.
• Detail-oriented with excellent organizational skills.
• On-site Monday – Thursday, 8:30 AM – 5:30 PM; flexibility for Fridays and occasional evenings/weekends.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Staffing and Recruiting, Insurance

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