Senior Executive Assistant to CEO

Whitman Associates, Inc.; Washington (District of Columbia); On-site; USD 120,000 - 130,000; Full time

Job summary

Whitman Associates, Inc. seeks a permanent Senior Executive Assistant to the CEO to provide high-level administrative and operational support in Washington, DC.

The role requires proactive calendar management, travel coordination, and effective communication with clients and vendors to enable executive performance. The ideal candidate has experience supporting a CEO, excellent presentation and budgeting skills, and a professional, discreet approach to confidential information in a fast-paced

Qualifications

• Experience supporting the CEO of a mid-sized corporation.
• Exemplary verbal and written communication skills.
• Strong foresight and ability to anticipate executives' needs.
• Self-starter with track record of meeting deadlines in a fast-paced environment.
• Excellent follow-through and project management skills.
• Highly organized and detail-oriented.
• Flexible and adaptable to changing environments.
• Discretion with confidential information.
• Professional attitude and collaboration with senior leadership.

Responsibilities

• Proactively maintain and manage internal calendars and resolve scheduling conflicts.
• Coordinate logistics for meetings, conferences, and events, developing agendas and action items, visiting venues, and contacting vendors.
• Screen incoming communications, such as phone calls, emails, text messages, and mail, and respond on behalf of executive when necessary.
• Support financial management by preparing reports and budgets.
• Prepare and edit presentations and documents.
• Coordinate complex travel arrangements.
• Liaise between executive office and internal and external stakeholders, such as clients, staff, and vendors.
• Perform research and compile data.
• Maintain confidential files and records.
• Additional duties and responsibilities as assigned to support executives.

Skills

Calendar management

Executive support

MS Office

Travel coordination

Budget reporting

Communication

Project management

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Senior Executive Assistant to CEO [2918]

Corporation seeks a permanent Senior Executive Assistant to the CEO to provide high-level administrative and operational support.

Responsibilities:

• Proactively maintain and manage internal calendars and resolve scheduling conflicts.
• Coordinate logistics for meetings, conferences, and special events, developing agendas and action items, visiting venues, and contacting vendors.
• Screen incoming communications, such as phone calls, emails, text messages, and mail, and respond on behalf of executive when necessary.
• Support financial management by preparing reports and budgets.
• Prepare and edit presentations and documents.
• Coordinate complex travel arrangements.
• Liaise between executive office and internal and external stakeholders, such as clients, staff, and vendors.
• Perform research and compile data.
• Maintain confidential files and records.
• Additional duties and responsibilities as assigned to support executives.

Qualifications:

• Must have previous experience supporting the CEO of a mid-sized corporation.
• Exemplary verbal, written, and interpersonal communication skills.
• Strong foresight and ability to anticipate needs of executives.
• Self-starter with proven record of meeting deadlines and executing tasks in a fast-paced environment.
• Excellent follow-through and project management skills.
• Highly organized and attentive to detail.
• Flexible and able to adapt to changing environments.
• Sound judgment and problem-solving skills.
• Handles confidential information with discretion.
• Positive, professional attitude with the ability to collaborate effectively with senior leadership and external stakeholders.
• Strong computer and software skills and proficiency in Microsoft Office applications.

Requirements:

• Bachelor’s degree.
• Must be consistently available to work extended hours as needed to support executives.
• Ability to travel to onsite events and meetings.

Salary:

$120,000 - $130,000