Executive Personal Assistant to Chief Executive Officer

Career Group; United States; On-site; USD 175,000 - 200,000; Full time

Benefits offered by this job

Annual Bonus

Benefits

Job summary

A prominent private equity firm seeks an experienced Executive Personal Assistant to manage the CEO's robust calendar and coordinate personal affairs. This role demands a sophisticated professional who can anticipate needs, handle sensitive information, and establish strong internal and external relationships. The ideal candidate will have 7+ years supporting high-net-worth individuals, with excellent communication and organizational skills. The position requires flexibility to adjust to changing priorities and a commitment to working in a professional setting.

Qualifications

• 7-10+ years as an Executive/Personal Assistant to C-Level Executive or UHNW Individual.
• Must have high attention to detail and accuracy.
• Excellent written, verbal, and interpersonal skills.

Responsibilities

• Manage a complex calendar with client and personal meetings.
• Book travel arrangements accurately for executive and family.
• Liaise on executive's behalf, managing communications and sensitive information.
• Establish relationships with internal/external partners.
• Coordinate household details and staff for CEO.

Skills

Organization

Communication

Attention to detail

Flexibility

Discretion

Tech-savvy

Interpersonal skills

Judgment skills

Agility to prioritize

Tools

Microsoft Office

Google Suite

Asana

Job description

Executive Personal Assistant to Chief Executive Officer

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$175,000.00/yr - $200,000.00/yr

Additional compensation types

Annual Bonus

Executive/Personal Assistant to CEO – Multi-Industry Private Equity Firm

Boutique Investment Management firm is in need of a highly organized, sophisticated and experienced Executive/Personal Assistant to support their innovative CEO. In this role, you will be true gatekeeper and right hand acting as an ambassador on behalf of the CEO. Managing all appointments, contacts, and business affairs as well as coordinating personal details to ensure their day runs smoothly and projects are completed. Our ideal candidate will be a true thought partner to this executive and will always be three steps ahead anticipating changes and navigating obstacles with a flexible and can‑do personality. This outstanding opportunity is perfectly suited for an experienced professional who is accustomed to working along high-net-worth individuals in a professional setting.

A day in the life

• Managing a complex calendar that includes client meetings, personal meetings, board meetings, and personal appointments
• Booking travel arrangements, both domestic and international with thoroughness and accuracy for executive and family, private and commercial
• Handling all communications, liaising on executive's behalf, managing the inbox, organizing, prioritizing, and appropriately handling documents, emails and sensitive, confidential information and ensuring action/attention required is addressed
• Establishing strong relationships with key internal and external partners to the CEO
• Maintain and coordinate household details and staff for CEO
• Work alongside other team members in support of CEO

You will need

• 7‑10+ years of experience as an Executive/Personal Assistant supporting a C‑Level Executive or UHNW Individual
• Well‑versed in using the latest technologies to communicate, connect, and manage interactions with people within and outside the company
• Computer literacy in Microsoft Office, Google Suite, Asana a plus
• Must be well organized and have a high attention to detail and accuracy
• Presentable and comfortable working in a professional setting
• Agility to adjust to ever‑changing priorities
• Must be a quick learner and able to anticipate situations and executive’s needs
• Excellent written, verbal, and interpersonal skills
• Discreet nature with strong judgement skills
• Accessibility and flexibility in supporting the CEO outside of core business hours

This role is 5x week onsite, flexibility required after hours and offers salary + Bonus + benefits

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative

Industries

Venture Capital and Private Equity Principals, Retail Apparel and Fashion, and Investment Management

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