Executive Assistant - Immediate Opening

MOTA; Sunnyvale (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Wellness benefits

Retirement benefits

Paid time off

Career development

Job summary

MOTA is seeking an Executive Assistant in Sunnyvale, CA. The ideal candidate will manage executive tasks such as scheduling, correspondence, and project management. This full-time, on-site position demands a sharp, organized individual capable of multitasking and prioritizing.

The role includes preparing meeting materials and managing various administrative duties. Benefits include competitive pay, wellness benefits, retirement benefits, and career development opportunities.

Qualifications

• Sharp, proactive, punctual, detail-oriented, and organized.
• Ability to manage projects on behalf of executives.
• Ability to work independently or as part of a team.

Responsibilities

• Manage executive staff daily activities.
• Prepare meeting materials and take notes.
• Manage schedules, emails, and appointments.

Skills

Organizational skills

Project management

Interpersonal skills

Research skills

Proficiency in Excel

Proficiency in Outlook

Proficiency in Word

Job description

Job Description

Executive Assistant – Sunnyvale, CA. Full‑time; minimum 40 hours per week with occasional after‑hours. Immediate opening.

Seeking an exceptionally sharp, bright, and organized individual to support executive leadership and manage a wide range of administrative and operational tasks.

Responsibilities

• Managing aspects of executive staff daily activities
• Operating and managing tasks on behalf of the executive across a broad range of responsibilities
• Preparing meeting materials and taking notes
• Managing schedules, emails, confirming appointments, and preparing for meetings
• Serving as the point of contact (POC) and directing calls and emails
• Drafting general correspondence, including letters, memos, emails, and reports
• Booking flights and travel arrangements
• Creating Word and PowerPoint presentations or analyzing and presenting as needed
• Performing other tasks as required by management

Qualifications

• Exceptionally sharp, proactive, punctual, detail‑oriented, and organized
• Ability to manage projects on behalf of executives and direct others
• “Get things done” attitude
• Ability to work independently or as part of a team; motivated with good interpersonal skills; good research skills
• Ability to multi‑task and prioritize in a fast‑paced environment
• Ability to manage others, organize schedules, and make quick decisions
• Ability to work under time pressure and deadlines
• Proficiency in Excel, Outlook, and Word
• Legal to work in the United States and able to pass background check and screening
• Preferred: Ability to read contracts, understand them, and explain them; background in paralegal/legal studies is a plus

Benefits

This is an on‑site position. Competitive pay and a comprehensive benefits program that includes wellness benefits, retirement benefits, paid time off, and career development.

Additional Information

• On‑site in Sunnyvale, CA
• General rate: DOE