Executive Assistant, STEM Nonprofit — Entry‑Level Impact

Achievement Institute for STEM Scholars; Santa Ana (CA); On-site; USD 25,000 - 39,000; Part time

Job summary

Achievement Institute for STEM Scholars in Santa Ana, CA, seeks an Entry-Level Executive Assistant to join a mission-driven nonprofit on a part-time, temporary basis. The role supports executive leadership with scheduling, correspondence, and reporting, while engaging with donors, partners, volunteers, and communities.

The position offers hands-on nonprofit experience in STEM education and outreach. The ideal candidate will hold a Bachelor's degree and bring 1–2 years of related experience,

Qualifications

• Bachelor's degree required.
• 1-2 years of administrative, office support, customer service, or nonprofit experience preferred.
• Strong organizational skills with keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Canva, CRM Db.
• Excellent written and verbal communication skills.
• Ability to handle and maintain confidential information with professionalism and discretion.
• Self-starter with the ability to multitask in a fast-paced nonprofit environment.
• Passion for STEM education, youth development, or community service is a plus.

Responsibilities

• Provide administrative support to executive leadership, including scheduling, calendar management, and correspondence
• Serve as a professional point of contact for donors, partners, volunteers, and community stakeholders.
• Assist with preparation of reports, presentations, and meeting materials
• Coordinate logistics for meetings, events, and community outreach activities
• Manage incoming communications including emails, phone calls, and mail on behalf of leadership
• Maintain organized filing systems and databases for donor records, program documents, and contacts
• Support grant administration tasks such as data entry, tracking deadlines, and compiling documentation
• Assist with social media updates, newsletters, website administration, and other nonprofit communications as needed

Skills

Administrative support

Organization

Communication

Multitasking

Nonprofit mindset

Education

Bachelor's degree

Tools

Microsoft Office

Canva

CRM Db

Job description

Achievement Institute for STEM Scholars in Santa Ana, CA, seeks an Entry-Level Executive Assistant to join a mission-driven nonprofit on a part-time, temporary basis. The role supports executive leadership with scheduling, correspondence, and reporting, while engaging with donors, partners, volunteers, and communities.

The position offers hands-on nonprofit experience in STEM education and outreach. The ideal candidate will hold a Bachelor's degree and bring 1–2 years of related experience,