Nonprofit Executive Assistant Entry Level / Temporary

Achievement Institute for STEM Scholars; Santa Ana (CA); Hybrid; USD 25,000 - 39,000; Part time

Benefits offered by this job

Hybrid work opportunities

CalSavers Retirement Plan

Paid time off

Flexible schedule

Opportunity for advancement

Training & development

Job summary

Achievement Institute for STEM Scholars in Santa Ana, CA, seeks an Entry-Level Executive Assistant to join our mission-driven nonprofit on a part-time, temporary basis. You will support executive leadership with scheduling, correspondence, and donor relations, while helping prepare reports and materials.

The ideal candidate has a Bachelor’s degree and 1–2 years of administrative experience, strong organizational skills, and proficiency with Microsoft Office and Canva.

Qualifications

• Bachelor's degree required.
• 1–2 years of administrative/office support/nonprofit experience preferred.
• Strong organizational skills with keen attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Canva, CRM Db.

Responsibilities

• Provide administrative support to executive leadership, including scheduling, calendar management, and correspondence.
• Serve as a professional point of contact for donors, partners, volunteers, and community stakeholders.
• Assist with preparation of reports, presentations, and meeting materials.
• Coordinate logistics for meetings, events, and community outreach activities.
• Manage incoming communications including emails, phone calls, and mail on behalf of leadership.
• Maintain organized filing systems and databases for donor records, program documents, and contacts.
• Support grant administration tasks such as data entry, tracking deadlines, and compiling documentation.
• Assist with social media updates, newsletters, website administration, and other nonprofit communications as needed.

Skills

Organizational skills

Communication skills

Multitasking

Microsoft Office

Canva

CRM Db

Education

Bachelor's degree

Tools

Microsoft Office

Canva

CRM Db

PowerPoint

Job description

Benefits:

• Hybrid work opportunities
• CalSavers Retirement Plan
• Paid time off
• Flexible schedule
• Opportunity for advancement
• Training & development

About the Role:

Achievement Institute for STEM Scholars is looking for a motivated and organized Entry-Level Executive Assistant to join our mission-driven team in Santa Ana, CA. This is a part-time, temporary opportunity perfect for someone eager to gain hands-on nonprofit experience while supporting meaningful work in STEM education. If you're passionate about making a difference and ready to grow professionally, we want to hear from you!

Responsibilities:

• Provide administrative support to executive leadership, including scheduling, calendar management, and correspondence
• Serve as a professional point of contact for donors, partners, volunteers, and community stakeholders.
• Assist with preparation of reports, presentations, and meeting materials
• Coordinate logistics for meetings, events, and community outreach activities
• Manage incoming communications including emails, phone calls, and mail on behalf of leadership
• Maintain organized filing systems and databases for donor records, program documents, and contacts
• Support grant administration tasks such as data entry, tracking deadlines, and compiling documentation
• Assist with social media updates, newsletters, website administration, and other nonprofit communications as needed

Requirements:

• Bachelor's degree required
• 1-2 years of administrative, office support, customer service, or nonprofit experience preferred.
• Strong organizational skills with keen attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Canva, CRM Db
• Excellent written and verbal communication skills
• Ability to handle and maintain confidential information with professionalism and discretion
• Self-starter with the ability to multitask in a fast-paced nonprofit environment
• Passion for STEM education, youth development, or community service is a plus

Preferred

• Experience working or volunteering in a nonprofit environment.
• Familiarity with donor databases, CRM platforms, or project management tools.
• Experience supporting executives, senior leaders, or boards of directors.
• Strong interest in community impact and nonprofit work.

Additional Core Competencies

• Professionalism and integrity
• Initiative and self-motivation
• Adaptability and flexibility
• Relationship building
• Commitment to the organization's mission and values
• Able to stand for long periods and lift 30 lbs.

About Us:

Achievement Institute for STEM Scholars (AISS) is a nonprofit organization based in Santa Ana, CA, dedicated to empowering students through access to quality STEM education, college readiness, life skills and enrichment opportunities. Our community loves us for our commitment to closing the opportunity gap and inspiring the next generation of innovators and leaders. Our team is passionate, collaborative, and driven by the belief that every scholar deserves a chance reach their potential and to succeed.

Flexible work from home options available.