Senior Executive Assistant, Nonprofit | After-Hours Flex

AppleOne Employment Services; Costa Mesa (CA); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Sick pay

Job summary

AppleOne seeks an experienced Executive Assistant for a contract/temporary role in Santa Ana, CA, with plans to relocate to Costa Mesa this year. The right candidate will support the Chief of Staff and assist the broader office, thriving in a fast-paced nonprofit setting.

The role requires 6–10 years of executive support experience, exceptional calendar and email management, and discretion handling confidential information. Some after-hours events may be needed.

Qualifications

• 6 to 10 years of experience in executive support or a similar role.
• Strong calendar management, scheduling, and email management skills.
• Professional discretion when handling confidential information.

Responsibilities

• Provide high-level administrative and executive support to the Chief of Staff, including calendar management, meeting coordination, and daily prioritization.
• Coordinate meetings, engagements, activities, media-related appointments, and other executive commitments.
• Manage email correspondence, phone calls, follow-ups, and time-sensitive requests with professionalism and discretion.
• Arrange catering, meeting logistics, materials, and office support needs for internal and external meetings.
• Serve as a dependable point of contact for the executive office and help the team stay organized.

Skills

Calendar management

Executive support

Email management

Meeting coordination

Catering and logistics

Discretion

Communication

Problem solving

Job description

AppleOne seeks an experienced Executive Assistant for a contract/temporary role in Santa Ana, CA, with plans to relocate to Costa Mesa this year. The right candidate will support the Chief of Staff and assist the broader office, thriving in a fast-paced nonprofit setting.

The role requires 6–10 years of executive support experience, exceptional calendar and email management, and discretion handling confidential information. Some after-hours events may be needed.