Executive Assistant to the President & CEO

Irvine Public Schools Foundation; Irvine (CA); Hybrid; USD 75,000 - 81,000; Full time

Benefits offered by this job

Paid Holidays

Flexible benefits allowance

Monthly remote allowance

403b Plan Eligibility

Membership in Schools First Federal 3

Health insurance

Paid time off

Vision insurance

Dental insurance

Flexible work from home options

Job summary

Irvine Public Schools Foundation (IPSF) is seeking a highly organized Executive Assistant to provide high-level administrative support to the President & CEO and Chief Impact Officer. This role thrives in a fast-paced environment, exercises sound judgment and discretion, and enjoys supporting executive leadership, Board and donor relations, special events, and day-to-day office operations.

Based in Irvine, CA, the position is full-time with a hybrid schedule: two in-office collaboration days and

Qualifications

• Bachelor's degree and at least 3 years of executive-level administrative support.
• Experience with event planning and donor/Board relations preferred.

Responsibilities

• Provide high-level admin support to the CEO and CIO, including calendars, travel, communications, and presentation materials.
• Support Board and key stakeholder communications, meetings, materials, and follow-up.
• Assist with donor relations activities, stewardship tracking, special events, programs, and special projects.
• Help manage office operations, vendors, supplies, records, and other administrative needs.
• Handle confidential information with discretion and ensure timely follow-through on executive and organizational priorities.

Skills

Executive support

Calendar management

Donor relations

Event coordination

Microsoft Office

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Benefits:

• Paid Holidays
• Section 125 flexible benefits allowance
• Monthly Remote Allowance
• 403b Plan Eligibility
• Eligibility for membership in Schools First Federal Credit Union
• Health insurance
• Paid time off
• Vision insurance
• Dental insurance

At Irvine Public Schools Foundation (IPSF) https://ipsf.net/, we believe that every student deserves an educational experience complete with access to music, arts, and science programs, both during the school day and outside of the classroom. With community support and investment, together we can provide opportunities for our children that will help foster the next generation of thinkers, innovators, and creators.

The Opportunity

IPSF is seeking a highly organized and professional Executive Assistant to provide high-level administrative support to the President & CEO and Chief Impact Officer. This role is ideal for someone who thrives in a fast-paced environment, exercises sound judgment and discretion, and enjoys supporting executive leadership, Board and donor relations, special events, and day-to-day office operations.

What You’ll Do:

• Provide high-level administrative support to the CEO and CIO, including calendars, meetings, travel, communications, and presentation materials.
• Support Board and key stakeholder communications, meetings, materials, and follow-up.
• Assist with donor relations activities, stewardship tracking, special events, programs, and special projects.
• Help manage office operations, vendors, supplies, records, and other administrative needs.
• Handle confidential information with discretion and ensure timely follow-through on executive and organizational priorities.

What We’re Looking For:

• Excellent organizational, time management, and communication skills with strong attention to detail.
• Sound judgment, professionalism, discretion, and the ability to manage confidential or sensitive information.
• Ability to manage multiple priorities and work effectively with executive leadership, Board members, donors, staff, and external stakeholders.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Bachelor's degree and a minimum of three years of executive-level administrative support experience required; event planning and donor and/or Board relations experience highly preferred.

Position Details:

Full-time, exempt | Salary range: $75,000-$81,000, depending on qualifications and experience | Irvine, CA. Typical schedule is Monday through Friday within normal office hours of 8:30 a.m. to 5:00 p.m., with occasional evening or weekend events. IPSF currently operates on a hybrid schedule with two in-office collaboration days and three remote workdays.

Irvine Public Schools Foundation is an Equal Opportunity Employer. IPSF considers qualified applicants without regard to any characteristic protected by applicable federal, California, or local law. Reasonable accommodations are available to qualified applicants with disabilities during the application and hiring process.

Flexible work from home options available.