Executive Assistant SiFi Lending

Cosmotek College; San Ramon (CA); On-site; USD 28,413 - 40,467; Part time

Benefits offered by this job

Flexible schedule

Job summary

SiFi Lending in San Ramon, California, is seeking a detail-oriented professional for a hybrid role that includes executive support, accounts payable, and marketing assistance. Join a collaborative team in a growing mortgage lending company, offering part-time work at $25.00/hour and a clear transition to full-time.

You will support the President and CEO while engaging in various administrative tasks. Ideal candidates have strong organizational skills and proficiency in Microsoft 365.

The environment is dynamic and inclusive, providing the opportunity to develop a diverse skill set.

Qualifications

• Exceptional organizational and filing skills with strong attention to detail.
• Proficiency in Microsoft 365 applications.
• Demonstrated ability to learn new tools rapidly.

Responsibilities

• Provide direct support to executive leadership.
• Manage accounts payable and financial tracking.
• Assist with marketing initiatives and social media.

Skills

Organizational skills

Attention to detail

Microsoft 365 proficiency

Communication

Technology troubleshooting

Education

Bachelor's or Associate's degree

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Teams

AI tools (Claude, ChatGPT, Gemini)

Job description

Full job description

About Us

SiFi Lending is a growing mortgage lending company headquartered in San Ramon, California. We are committed to delivering exceptional service to our clients and building a high-performing, collaborative team. As we continue to expand, we are seeking a dependable and detail-oriented professional to join us in a key support role.

Position Summary

We are seeking a highly organized, multi-talented professional to take on a hybrid role spanning executive support, accounts payable, marketing assistance, and general administrative operations. This individual will work directly with our President, CEO, and Director of Operations and serve as a key contributor to the smooth day-to-day functioning of our office. The position is on-site at our San Ramon office and offers a clear pathway to a full-time role as the company continues to grow.

Key Responsibilities

• Executive & Administrative Support
  • Provide direct support to the President, CEO, and Director of Operations
  • Assist with new hire onboarding and related administrative tasks
  • Sort, organize, and distribute incoming mail; prepare outgoing mail and shipments
  • File, scan, and organize physical and digital documents with precision
  • Maintain office supplies, food and beverage stock, and overall office presentation
  • Provide basic technical support to staff, including troubleshooting common Microsoft 365 issues
• Accounts Payable & Finance Support
  • Manage accounts payable processes
  • Prepare and process bank deposits
  • Build, maintain, and update spreadsheets to support financial and operational tracking
• Marketing & Design Support
  • Assist with light marketing initiatives, including content support, social media coordination, and basic design tasks
  • Contribute creative ideas and help maintain a consistent brand presence

Required Qualifications

• Bachelor’s degree or Associates degree
• Exceptional organizational and filing skills with strong attention to detail
• Proficiency in Microsoft 365, including Excel, Outlook, and Teams
• Working familiarity with AI tools such as Claude, ChatGPT, or Gemini
• Demonstrated ability to learn new tools, systems, and processes quickly
• Comfort performing basic technology troubleshootingProfessional demeanor, strong written and verbal communication, and a proactive mindset
• Ability to reliably work on-site in San Ramon, Monday through Wednesday

Preferred Qualifications

• Background or experience in marketing, graphic design, or related creative work (Canva, Adobe Creative Suite, social media platforms, etc.)

Industry Experience

No prior mortgage industry experience is required. Training will be provided.

What We Offer

• Competitive part-time hourly compensation at $25.00/hour
• Direct exposure to executive leadership and the inner workings of a growing company
• A clear pathway to a full-time position as the business scales
• A part-time schedule that supports work-life balance
• A collaborative and professional office environmentThe opportunity to wear multiple hats and develop a diverse skill set

How to Apply

Please submit your resume through Indeed along with a brief cover letter outlining your interest in the role and relevant experience. Applications will be reviewed on a rolling basis.

SiFi Lending is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Benefits

• Flexible schedule

Work Location: In person