Executive Assistant Bay Area Adult Residential Facility

Cosmotek College; San Ramon (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Dental insurance

Flexible schedule

Health insurance

Paid time off

Vision insurance

Job summary

A growing health care company in San Ramon, CA, is seeking an Executive Assistant to provide administrative support to the CEO. The ideal candidate will have excellent organizational and time management skills, with at least 2 years of experience supporting C-level executives. Responsibilities include managing the CEO's calendar, handling correspondence, and maintaining confidentiality regarding sensitive matters. Competitive compensation and benefits package offered, including health and dental insurance and a flexible schedule.

Qualifications

• Minimum 2 years experience supporting C-level executives is required.
• 2 years experience as a personal assistant is required.
• Must be able to maintain confidentiality and discretion.

Responsibilities

• Assist the CEO with administrative duties and correspondence.
• Manage CEO's appointment schedule and travel arrangements.
• Maintain confidentiality and manage sensitive matters.

Skills

Organizational skills

Time management

MS Office suite knowledge

Verbal communication

Written communication

Education

High school or equivalent

Job description

Full job description

We are a fast-growing Behavioral Health Care company, and we are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s CEO. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to Chief Executive Officer.

Responsibilities

• Assists the President/CEO with daily administrative duties and completes a broad variety of administrative tasks that include composing and preparing correspondence and compiling documents for meetings.
• Works closely and effectively with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Assists and supports the CEO in preparing for meetings, including preparing meeting materials, keeping track of meeting progress and follow up items, and preparing and revising correspondence and other documents, as necessary.
• Answer and direct telephone calls, and appropriately relay important information promptly, clearly, maintaining confidently as needed.
• Maintain the CEO’s appointment schedule by planning and scheduling business and personal meetings, conferences, teleconferences, as well as coordinating and booking travel arrangements.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Pick up deliveries and run errands as needed for the CEO for both business and personal reasons.

Requirements

• Ability to work in our offices located in San Ramon, CA.
• Ability to travel 50% of the time
• Discretion and confidentiality.
• Work experience as an Executive Assistant, Personal Assistant, or similar role.
• Excellent MS Office suite knowledge
• Outstanding organizational and time management skills, creative and willing to take work independently
• Excellent verbal and written communications skills

We offer an attractive compensation and health benefits package.

Please apply with your resume and cover letter today.

Job Type: Full-time

Benefits

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Education

• High school or equivalent (Required)

Experience

• Supporting C-level Executives: 2 years (Required)
• Personal assistant: 2 years (Required)

Language

• English (Required)

Ability to Commute

• San Ramon, CA 94583 (Required)

Willingness to travel

• 50% (Required)

Work Location: In person