Executive Assistant — Schedule & Confidential Support

HealthTrust Performance Group; Nashville (TN); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical benefits

Dental & vision

401(k) with match

Tuition assistance

Employee stock purchase plan

Paid time off

Job summary

HealthTrust Performance Group is seeking an Administrative Assistant to manage complex schedules, coordinate high-level meetings, and handle confidential information with discretion. This role offers exposure to top executives and opportunities for growth within a collaborative environment.

You will support department personnel, develop PowerPoint presentations, revise policies and procedures, and ensure smooth office operations while maintaining confidentiality and professionalism.

Qualifications

• HS Diploma or equivalent is required.
• Min 3-7 years of administrative assistance experience.
• Working knowledge of all Microsoft applications including Outlook, PowerPoint, Word, Excel and Visio.
• Ability to make calculations, balance and reconcile figures and make changes accurately.
• Experience with Concur expense management system preferred.
• Skilled communicator in verbal and written form.

Responsibilities

• Provide secretarial support to department personnel including typing, composing and proofreading correspondence, indexing and filing documents.
• Power Point presentation development
• Policy & Procedure development/revision
• Ensures adequacy of office supplies and equipment.
• Answers inquiries or refers callers/visitors to appropriate individuals.
• Schedule/coordinates meetings, appointments, travel arrangements and submit expense reports for business expenditures
• Typing and distribution of meeting minutes if needed
• Compiles reports from data and existing records.
• Filing pertinent contract support materials
• Develops and implements office procedures related to coordination of interoffice communications.
• Maintains strict confidentiality.

Skills

Verbal & written comms

Education

HS Diploma or equivalent

Tools

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Microsoft Visio

Job description

HealthTrust Performance Group is seeking an Administrative Assistant to manage complex schedules, coordinate high-level meetings, and handle confidential information with discretion. This role offers exposure to top executives and opportunities for growth within a collaborative environment.

You will support department personnel, develop PowerPoint presentations, revise policies and procedures, and ensure smooth office operations while maintaining confidentiality and professionalism.