Executive Administrative Assistant

RXinsider LTD.; Nashville (TN); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, prescription, dental, vision

401(k) matching

Tuition assistance

Paid time off

Fertility & family support

Job summary

HealthTrust, part of HCA Healthcare, is seeking an Administrative Assistant to support executives and manage complex schedules in a confidential manner. You will coordinate high‑level meetings, prepare presentations, and help maintain office procedures in a dynamic healthcare environment.

Ideal candidates bring 3–7 years of administrative experience and strong Microsoft Office skills, with excellent communication and organizational abilities to support top executives.

Qualifications

• Typing, proofreading and filing documents.
• Excellent communication skills, both written and verbal.
• Strong attention to detail and ability to handle confidential information.

Responsibilities

• Provide secretarial support to department personnel including typing, proofreading, indexing and filing documents.
• Develop PowerPoint presentations for meetings.
• Assist with policy and procedure development and revision.
• Ensure adequate office supplies and equipment.
• Schedule and coordinate meetings, travel, and expense reports.
• Take meeting minutes and distribute as needed.
• Prepare reports from data and records.
• Maintain confidentiality in all matters.

Skills

Secretarial support

MS Office

Communication

Scheduling

Travel coordination

Education

High school diploma

Tools

PowerPoint

Outlook

Word

Excel

Visio

Job description

HealthTrust, part of HCA Healthcare, is seeking an Administrative Assistant to support executives and manage complex schedules in a confidential manner. You will coordinate high‑level meetings, prepare presentations, and help maintain office procedures in a dynamic healthcare environment.

Ideal candidates bring 3–7 years of administrative experience and strong Microsoft Office skills, with excellent communication and organizational abilities to support top executives.